Job Description
Job Description
We are seeking a highly motivated Administrative Assistant to join our growing team. This position will handle a wide range of responsibilities.
This position will interact with other departments. We offer a great work/life balance and a competitive compensation package including PTO, Medical, Dental, Vision, Life Insurance and 401K match.
Position Responsibilities:
- Ensure that inquires box is actively managed. No more than ten (10) unanswered inquiries should be left at the end of each day.
- Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or email.
- Communicate with vendors and subcontractors to retrieve required billing and compliance-related paperwork.
- Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
- Responds to visitors, clients, and employees in a courteous and professional manner.
- Opens and routes incoming mail.
- Prepares and forwards outgoing mail and packages.
- Submits, manages, and tracks all office maintenance requests.
- Responsible for ordering and inventory management of office and kitchen supplies.
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
- Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
- Keeps kitchen and lounge areas organized, neat, and clean at the end of each week.
- Always presents a professional attitude and demeanor.
- Performs other related duties as assigned by management.
Qualifications:
- Excellent verbal and written communication skills.
- Proficient on Microsoft Office Suite.
- Strong interpersonal skills.
- Ability to understand and follow written and verbal instructions
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Commitment to excellence and high standards.
- Strong organizational skills; able to manage priorities and workflow.
- Keystrokes a minimum of 45 wpm.
- Versatility, flexibility, and a willingness to work within constantly changingpriorities with enthusiasm.
- Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
- Professional appearance and demeanor
- Ability to perform diversified clerical functions and basic accounting procedures.
Company DescriptionInc. 5000 list the fastest growing privately-held companies in the US. 23rd Group has been recognized on the Inc 5000 list for the 3rd consecutive year.
23rd Group is an innovative company offering a full range of construction and facility management services to enable multi-site companies manage diverse real estate portfolios. We uniquely tailor our services to meet the evolving challenges associated with building, expanding and maintaining national facilities.
Our teams in vendor management, sourcing, dispatch management, maintenance repairs & service, and construction management leverage their relationships with more than 3,000 service providers and contractors to serve over 12,000 customer locations in retail, restaurants, medical, banking, petroleum, and other commercial sectors.
Company Description
Inc. 5000 list the fastest growing privately-held companies in the US. 23rd Group has been recognized on the Inc 5000 list for the 3rd consecutive year. \r\n\r\n23rd Group is an innovative company offering a full range of construction and facility management services to enable multi-site companies manage diverse real estate portfolios. We uniquely tailor our services to meet the evolving challenges associated with building, expanding and maintaining national facilities. \r\n\r\nOur teams in vendor management, sourcing, dispatch management, maintenance repairs & service, and construction management leverage their relationships with more than 3,000 service providers and contractors to serve over 12,000 customer locations in retail, restaurants, medical, banking, petroleum, and other commercial sectors.