Administrative Assistant to Provost and Assistant Provost (764796)

Humetis Group

Wellesley, MA, USA

Published: 6/14/2022

Full Time

Job Description

Job Title: Administrative Assistant
Location: Wellesley Hills, MA
Duration: 5 months
Schedule: Monday to Friday, 9:00 AM – 5:00 PM (minimum 4 days onsite; Friday attendance is mandatory)

Position Summary:
We are seeking a proactive and detail-oriented Administrative Assistant to support the Provost and Assistant Provost. This temporary role involves a variety of administrative duties, coordination tasks, and regular office coverage. The ideal candidate will be highly organized, professional, and capable of managing multiple priorities in a fast-paced academic environment.

Key Responsibilities:

Provide comprehensive administrative support to the Provost and Assistant Provost, including managing calendars and scheduling meetings.
Coordinate regular office coverage for both the President’s and Provost’s Offices in collaboration with the President’s staff.
Process requisitions and compensation forms for Academic Affairs and related departments.
Support the documentation and tracking of curriculum changes.
Assist in budget preparation and ongoing financial tracking.
Coordinate logistics for events and conferences, including space reservations, catering, and on-site support.
Maintain a well-organized filing system, ensuring the confidentiality of sensitive documents.
Perform other administrative tasks as assigned.