Administrative Assistant/Front Office Receptionist

Job Description

Job Description

The Administrative Assistant/Front Office Receptionist plays a vital role in supporting a large team of 16+ people by managing daily office operations and serving as the first point of contact for visitors and callers. This position requires excellent organizational skills and the ability to handle a high volume of incoming calls and visitors while using tools such as Microsoft Outlook, Google Workspace, and proprietary systems. The role offers opportunities for professional growth and a clear career advancement path within the organization.

Responsibilities

• Manage front desk reception duties, greeting and assisting visitors promptly
• Handle calendar management and appointment scheduling for team members
• Perform phone management, including multi-line system operation and routing calls
• Coordinate meetings and maintain communication between team members and external contacts
• Maintain accurate record keeping and document handling
• Manage office supplies inventory and reorder as necessary
• Enter data efficiently and assist with general administrative support tasks
• Provide excellent customer support and communication liaison for the team

Preferred Qualifications

• 1+ years of experience in administrative support
• High School Diploma or equivalent
• Proficient in Microsoft Office Suite and Google Workspace
• Strong customer service and time management skills
• Effective verbal and written communication abilities
• Excellent organizational skills and attention to detail
• Experience with multi-line phone systems and data entry
• Problem-solving mindset and ability to collaborate with team members