Job Description
Job DescriptionWe are looking for a Sr. Administrative Assistant to join our team in Washington, District of Columbia. This Contract-to-Permanent position will provide high-level administrative and project support to the Chief Financial Officer and the finance department. The role requires a proactive individual who excels at managing workflows, coordinating communication, and ensuring seamless operations within the department.
Responsibilities:
• Deliver executive-level administrative support to the Chief Financial Officer, including managing schedules and correspondence.
• Prepare detailed presentations, spreadsheets, and reports using advanced technical skills.
• Plan, coordinate, and execute specialized projects to support departmental objectives.
• Identify opportunities to improve administrative workflows, procedures, and forms, and implement these enhancements.
• Act as a liaison with internal staff, executive leadership, board members, and external consultants to maintain strong, detail-oriented relationships.
• Handle credit card activity for the department, including monthly reconciliations and expense tracking.
• Coordinate scheduling and facilitate communication for Board members, particularly within the Audit and Finance Committees.
• Draft and finalize routine correspondence, internal memoranda, and other written communications for review and signature.
• Oversee office supply inventory and collaborate with procurement to meet supply needs efficiently.
• Conduct research and compile data to support departmental initiatives and decision-making.• Proven experience in administrative roles, preferably supporting executive leadership.
• Strong proficiency in calendar management and scheduling tools.
• Expertise in preparing well-structured documents, including presentations and spreadsheets.
• Ability to manage travel arrangements and coordinate logistics for meetings and conferences.
• Familiarity with financial processes such as credit card reconciliation and purchase requisitions.
• Excellent communication skills, both written and verbal, with the ability to interact with diverse stakeholders.
• Detail-oriented and highly organized, with the ability to manage multiple tasks simultaneously.
• Skilled in using office technology and software to enhance efficiency and productivity.