Master Scheduler

Job Description

Job DescriptionCompany Overview

We are an Engineering Consulting Firm that provides specialized technical services to the Pharmaceutical, Biotechnology, and Medical Device industries throughout Puerto Rico. Our team of expert engineers delivers innovative, compliant, and efficient solutions that support our clients’ operations and regulatory goals.

We are seeking an experienced Master Scheduler to support a major project for one of our key clients.

Position: Master Scheduler – Large-Scale Facility/Structural Project

Reports To: Project Manager / Director of Operations
Location: Juncos, PR
Employment Type: Full-time (Project-Based Role)

Position Summary

The Master Scheduler is responsible for developing, maintaining, and controlling the complete project schedule for a large-scale structural improvement and facility upgrade project within a regulated manufacturing environment.

This role ensures all activities, milestones, dependencies, and deliverables are clearly defined, tracked, and aligned with project goals. The Master Scheduler will coordinate with engineers, contractors, procurement, operations, and stakeholders to maintain accurate and realistic schedules that support timely project execution.

This position does not require being an engineer, although a background in Industrial Engineering or similar is preferred if accompanied by strong scheduling experience.

Key ResponsibilitiesSchedule Development & Maintenance

• Develop the project’s master schedule covering engineering, procurement, construction, commissioning, and turnover phases.

• Build logical activity relationships, dependencies, and sequencing to reflect construction workflows and regulatory requirements.

• Establish critical path, key milestones, and deliverables.

• Integrate schedules from contractors, subcontractors, and vendors into a unified master plan.

• Maintain the schedule throughout the project life cycle with timely updates and forecast adjustments.

Project Coordination

• Collaborate with Project Manager, Project Engineers (Mechanical, Electrical, Civil), contractors, and procurement teams to capture accurate schedule data.

• Participate in daily/weekly meetings to gather progress updates and identify delays or risks.

• Ensure alignment between engineering deliverables, procurement timelines, and construction activities.

• Coordinate schedule impacts due to change orders, scope adjustments, or regulatory events.

Monitoring & Control

• Track progress against baseline schedules using earned value, percent complete, and other metrics.

• Identify schedule risks, delays, and deviations; provide mitigation recommendations.

• Prepare and issue weekly and monthly schedule reports for leadership and stakeholders.

• Maintain historical schedule records for forecasting and lessons learned.

• Support recovery plans when schedule slippage occurs.

Documentation & Communication

• Prepare Gantt charts, dashboards, and visual schedule summaries for leadership.

• Communicate timeline expectations clearly to contractors and internal teams.

• Document all changes, delays, and schedule impacts.

• Support presentations to client representatives and project leadership.

Required Qualifications

• Bachelor's degree, Industrial Engineering, Project Management, Construction Management, or related field are preferred.
  

• 3–5+ years of experience in project scheduling for construction, facility upgrades, capital projects, or industrial projects.

• Strong proficiency in Microsoft Project, Microsoft Planner, or equivalent scheduling tools.

• Ability to read and interpret engineering drawings, construction plans, and project documentation.

• Strong analytical skills for sequencing, critical path analysis, and forecasting.

• Strong communication skills in English and Spanish.

• Ability to work in fast-paced environments and large, multi-discipline projects.

Preferred Qualifications

• Experience scheduling projects in pharmaceutical, medical device, or other regulated industries.

• Experience integrating multiple contractor schedules into a single master plan.

• Experience with earned value management (EVM), S-curves, KPIs, and other schedule-tracking tools.

• Experience with project scheduling software

• Construction scheduling experience preferred.

Skills & Competencies

• Scheduling & Planning

• Critical Path Method (CPM)

• Construction & Engineering Coordination

• Communication & Reporting

• Risk Identification

• Organization & Time Management

• Problem Solving

• Multi-tasking

• Stakeholder Interaction

Physical, Mental & Environmental Requirements

• Ability to attend on-site meetings, walkdowns, and construction progress inspections.

• Flexibility to work outside regular hours when project needs require it.

• Ability to work within active construction or facility improvement environments.