Job Description
Job Description
We are looking for a dedicated Office Assistant to join our team in Baltimore, Maryland. This is a contract to permanent position, offering an excellent opportunity for growth and development. The role involves a blend of office services and reception duties, requiring a detail-oriented and organized individual who can effectively manage multiple tasks.
Responsibilities:
• Sort and distribute incoming mail efficiently, ensuring timely delivery.
• Process all outgoing mail using services such as FedEx and other designated systems.
• Operate mailroom equipment, including mail machines and systems for Federal Express.
• Send and distribute facsimile messages via email, maintaining clear communication channels.
• Manage inventory and place orders for mailroom supplies.
• Provide afternoon coverage at the reception desk, welcoming clients and visitors warmly.
• Answer incoming calls on a multi-line phone system and transfer them to appropriate parties.
• Schedule conference rooms, visitor offices, and parking spaces to meet organizational needs.
• Assist with document scanning duties as required, ensuring accuracy and timeliness.
• A minimum of 1-3 years of experience in office services or a similar role.
• Proficiency in handling mailroom operations and equipment.
• Familiarity with scanning documents and managing document workflows.
• Strong communication skills, both written and verbal, for effective email and phone communication.
• Ability to manage a multi-line phone system and provide reception coverage.
• Organizational skills for scheduling appointments, conference rooms, and visitor arrangements.
• Attention to detail and the ability to multitask in a fast-paced environment.
• A meticulous demeanor and a client-focused approach.