USTDA Project Manager/Sr. Records Management and FOIA Specialist

Job Description

Job Description

Management to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will serve as the Agency’s primary point of contact and technical expert for records management, ensuring compliance with the National Archives and Records Administration (NARA) policies and USTDA’s internal requirements. You will oversee the creation, organization, storage, archiving, and disposition of agency records, manage the Central Agency Files, support electronic records systems such as SharePoint and TDAMIS, and provide training and guidance to USTDA staff on records management best practices. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.

RESPONSIBILITIES

• Maintain USTDA’s Central Agency Files (CAF), including receiving, scanning, labeling, organizing, circulating, and integrating official documents into the database.
• Serve as the primary point of contact for records management, establishing filing procedures, ensuring access control, and applying quality control and retention policies.
• Convert agency hard-copy files into electronic records, including reports, project documents, and invoices, for inclusion in management systems and databases.
• Act as USTDA’s Records Custodian and technical expert, liaising with NARA to ensure compliance with federal archiving and disposition requirements.
• Support the Records Management Officer (RMO) in drafting reports, modifying record schedules, and implementing federal records management standards.
• Advise on and establish schedules for electronic records and email to ensure identification, disposition, and transfer meet NARA standards.
• Inventory, organize, and schedule annual transfer of agency records for storage or archiving, while maintaining accurate inventories and updating plans biannually.
• Conduct semi-annual agency-wide records management clean-up efforts, including staff training on policies, procedures, and best practices.
• Provide onboarding and offboarding records briefings, certifications, and exit interviews to ensure proper management and transition of employee records.
• Input, update, and verify records data in USTDA’s Information Management Systems (e.g., SharePoint, TDAMIS), supporting system testing, problem resolution, and upgrades.
• Run data reports from information management systems as requested by leadership.
• Maintain USTDA’s library holdings database of project/program reports, segregating public and confidential reports, and provide semi-annual holdings analysis reports with executive summaries for publication.

REQUIRED SKILLS/EXPERIENCE

• At least 15 total years of related work experience
• Experience in creating and implementing records management policies, procedures, and retention schedules
• Experience evaluating program effectiveness and recommending improvements
• Experience providing training and technical assistance to staff
• Strong computer skills (database, word processing, and data entry skills)
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move large number of files and/or file boxes
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems

REQUIRED EDUCATION / CERTIFICATIONS

4-yr College Degree-Business or Information Management degree – Required

Experience with Records Management; Records Management training, or certificate - Preferred

CLEARANCE

U.S. citizenship is required

Active or ability to obtain and maintain a secret security clearance

Company DescriptionGRB Environmental Services, Inc. is a premier full-service environmental company established in 1985. GRB has worked on numerous records management projects for the US Government throughout the continental US, including records storage, library services, and other similar administrative services. As a full-service environmental company, GRB has also worked on large-scale infrastructure projects throughout the New York City Metropolitan Area (Construction values between $50 million and $1 billion), and throughout the United States on USEPA projects.

Company Description

GRB Environmental Services, Inc. is a premier full-service environmental company established in 1985. GRB has worked on numerous records management projects for the US Government throughout the continental US, including records storage, library services, and other similar administrative services. As a full-service environmental company, GRB has also worked on large-scale infrastructure projects throughout the New York City Metropolitan Area (Construction values between $50 million and $1 billion), and throughout the United States on USEPA projects.