Job Description
Job Description
We are looking for a detail-oriented Receptionist to support front desk operations for a long-contract position. This role is ideal for someone who creates a welcoming environment, manages incoming communications efficiently, and keeps daily administrative tasks organized. The position will play an important part in ensuring visitors, callers, and internal teams receive timely and courteous support.
Responsibilities:
• Welcome guests and direct them to the appropriate departments while maintaining a welcoming and detail-oriented front desk presence.
• Manage incoming phone calls, transfer inquiries accurately, and take clear messages to support smooth communication across the office.
• Coordinate routine front desk activities, including visitor check-in, appointment support, and general office reception coverage.
• Provide clerical assistance such as filing, data entry, document preparation, and other administrative tasks as needed.
• Monitor shared office areas to ensure the reception space remains organized, presentable, and ready for daily business operations.
• Support scheduling needs and help maintain calendars or meeting logistics when requested by internal staff.
• Distribute mail, packages, and other incoming materials to the appropriate recipients in a timely manner.
• Prior experience in a receptionist, front desk, or administrative support role.
• Ability to handle inbound calls effectively and communicate clearly with visitors, employees, and external contacts.
• Strong organizational skills with the ability to manage multiple clerical tasks throughout the day.
• Proficiency in general administrative support functions, including filing, data entry, and document handling.
• Detail-oriented demeanor with a customer-focused approach to front desk service.
• Dependable availability to work a standard daytime schedule, including 9:00 AM to 5:00 PM hours.
• Ability to maintain confidentiality and use sound judgment in a business office environment.