Job Description
Job DescriptionWe are looking for an organized Human Resources (HR) Assistant to support day-to-day HR operations for a Long-term Contract position based in Washington, District of Columbia. This role is ideal for someone who enjoys coordinating details, communicating with candidates and employees, and helping keep personnel processes accurate and well organized. The HR Assistant will contribute across recruiting, records management, payroll support, and general administrative tasks while handling confidential information with discretion.
Responsibilities:
• Coordinate recruitment activities by reviewing applicants, arranging interview schedules, and confirming meetings with candidates and team members.
• Maintain personnel documentation by checking employee files for completeness, identifying missing records, and preparing materials needed for compliance reviews or audits.
• Support administrative HR operations by monitoring task status, organizing policy-related files, and keeping records accessible and up to date.
• Assist with payroll-related processes and help track tax withholding account information to support accurate employee administration.
• Update and maintain information across HR systems, spreadsheets, and shared platforms to improve reporting accuracy and file organization.
• Provide responsive communication to candidates and internal stakeholders in a welcoming, attentive, and clear manner.
• Help facilitate onboarding and pre-employment activities, including coordination related to background checks and new employee documentation.
• Handle sensitive employee and organizational information with discretion while following established procedures and maintaining data accuracy.• Experience supporting human resources administration, recruiting coordination, onboarding, or related office functions.
• Strong organizational skills with close attention to detail and the ability to manage multiple tasks accurately.
• Clear and detail-focused communication skills, with a confident and engaging approach when interacting with candidates and staff.
• Proficiency with spreadsheets and comfort using platforms such as SharePoint, Paychex, or similar HRIS tools.
• Ability to follow instructions carefully, track progress consistently, and meet deadlines in a structured environment.
• Sound judgment and discretion when working with confidential employee information.
• Familiarity with employee relations support, personnel records, or screening coordination is preferred.