Job Description
Job DescriptionAre you looking for a part-time role where your attention to detail truly matters? We’re seeking a proactive Administrative Assistant to support our Field Operations Managers and Superintendents by handling reporting, documentation, and day-to-day administrative needs that keep our field operations team on track. You’ll serve as a key connection between the field and office, ensuring information is accurate, organized, and delivered on time. If you enjoy working behind the scenes to support busy teams, this could be a great fit.
This position will work in our office, located in Chesterfield, Missouri, on Tuesdays, Wednesdays, and Thursdays.
Administrative Assistant
Summary:
The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations.
This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.
Essential Duties and Responsibilities:
- Provide administrative support to Field Operations Managers and Superintendents
- Assist with daily, weekly, and monthly reporting related to field operations
- Prepare, organize, and distribute job-related documents
- Maintain electronic and paper filing systems for employees and project documentation
- Coordinate communication between field staff and office personnel as needed
- Enter and update information in company systems
- Track and follow up on required documentation and deadlines
- Generate basic reports and spreadsheets
- Answer and route phone calls and emails related to field operations
- Serve as a point of contact for routine administrative questions from field staff
- Assist with onboarding and separation of field employees as needed
- Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow-up documentation in a timely manner; track action items and assist with follow-up as requested
- Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
- Perform other administrative support and project development duties as assigned
Knowledge, Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.
- High school diploma or equivalent required
- Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
- Strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and PowerApps a plus
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Ability to maintain confidential information
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
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