Job Description
Job Description
About Nashville Dental, Inc.
Nashville Dental, Inc. (NDI) is a full-service provider supporting dental professionals with a comprehensive range of products and services. We offer dental supplies, equipment and technology solutions, and complete equipment installation, maintenance, and service. In addition, we provide practice development support and transition services to help dental practices grow, evolve, and succeed. Founded in 1905 in Nashville, Tennessee, NDI has been family-owned and operated since day one. With over a century of industry experience, we are committed to building long-term relationships through quality service, expertise, and trusted support for the dental community.
Job Description
We are seeking a detail-oriented and highly organized HR & Accounting Assistant to support both our Human Resources and Accounting departments. This role plays a key part in assisting with payroll processing tasks, benefits administration queries, financial reconciliation, and employee record management. This is an excellent opportunity for a professional who enjoys working with both people and numbers in a fast-paced, growing organization.
Key Responsibilities
Human Resources Support
- Assist with bi-weekly payroll processing tasks
- Audit timecards and PTO balances
- Assist with reconciling payroll journal entries
- Assist with payroll tax reporting
- Assist with processing payroll-related invoices
- Assist with onboarding and offboarding processes
- Help maintain accurate employee records
- Assist with benefits administration related tasks and 401(k) reconciliation
- Support workers’ compensation documentation and processing
- Help maintain vehicle registration and license renewal tracking for company fleet
- Help maintain fleet insurance documentation and policy updates
- Track vehicle assignments and status changes
- Maintain fleet compliance calendar and renewal reminders
- Assist with vehicle insurance certificate requests
Accounting Support
- Support expense reimbursement tracking
- Assist with audit preparation
- Assist with reconciling monthly benefit payments and maintaining data accuracy
- Process employee credit card expenses and reporting monthly
- Process freight billing
- Process AR miscellaneous reconciliation
- Assist with AP tasks as needed
Qualifications
- 2–4 years of experience in payroll, accounting, or HR administration
- Associate or Bachelor’s degree preferred
- Experience with payroll systems (Paylocity experience a plus)
- Strong Microsoft Suite skills
- High attention to detail
- Ability to handle confidential information with discretion
- Strong communication and organizational skills