Job Description
Job Description
*3-week assignment* Full time
Description
We are currently seeking an administrative assistant to work a temporary 3-week assignment. Under general direction, perform a wide variety of administrative support duties for Central Coast Community Energy (3CE) departments. Responsibilities include meeting coordination, calendar management, and verbal and electronic correspondence. This position may require frequent interaction with elected officials, community members, vendors, and the public. In addition, the incumbent must exercise initiative, discretion, and sound judgment in the analysis and resolution of issues that require technical or specialized knowledge of the 3CE organization, policy, and procedures.
Example of Duties
- Greet and screen visitors.
- Answer, screen, and forward incoming phone calls.
- Receive, sort, and deliver incoming mail; prepare packages for shipping.
- Perform administrative and technical support functions for assigned department.
- Assist in organizing and coordinating complex work assignments in support of management and staff.
- Perform clerical, technical, and administrative duties, program activities, managing calendars, coordinating activities, data management, and record keeping.
- Maintain and update a variety of computer databases and files; enter, edit, and retrieve data, and prepare reports; review and process invoices, requisitions, and documents.
- Process a variety of administrative forms, maintain and update records and information tracking systems; prepare correspondence, reports, accounting records, and administrative documents.
- Maintain personnel, legal files, research files.
- Purchase and distribute office and break room supplies, and manage inventory; work with vendors, verify deliveries and services, and resolve customer service and technical issues.
- Maintain information confidentiality and perform duties with discretion and within scope of authority; duties may vary according to job assignment and work skills.
- Provide informed and confidential technical assistance, staff, customers, and others having business with 3CE; assist customers with requests, applications, and other documents; retrieve and release information according to 3CE procedures.
- Coordinate agency meeting event logistics and services, including equipment, food, and drinks.
- Performs other job-related duties within the scope of this job classification as assigned.
Ability to:
- Organize and manage complex administrative and technical services with minimum supervision.
- Following verbal and written instructions and procedures.
- Entering data with high levels of accuracy and productivity.
- Manage projects and time efficiently; adept at multi-tasking in a fast-paced environment
- Take responsibility and work independently, as well as coordinate team efforts
- Demonstrate patience, tact, and courtesy with a variety of customers and personalities
- Be detail-oriented and manage multiple projects in a fast-paced environment.
- Deal tactfully and maintain effective working and diplomatic relations with various levels of staff, the public, civic organizations, and representatives from governmental, industry, media, and other agencies.
- Promote teamwork, a positive work environment, and collaborative problem-solving.
- Work effectively under stressful situations involving tight deadlines.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Communicating with members of the public and agency stakeholders.
- Demonstrate sensitivity to and respect for the rights of individuals and differences in people’s ethnic and cultural heritage, attitudes, beliefs, goals, and interests.
Education and Experience
Education:Graduation from high school or GED equivalent.
Experience: Three (3) years of responsible clerical and administrative assistant experience.
Job Types: Full-time, Temporary
Pay: $20.00 - $25.00 per hour
Company DescriptionTEC WEST Staffing Agency
Company Description
TEC WEST Staffing Agency