Job Description
Job Description
We are looking for an Administrative Coordinator to join our team in San Diego, California, on a contract basis. In this role, you will be responsible for managing donor data, performing administrative tasks, and supporting our internal teama. This is an excellent opportunity for someone with strong organizational skills and attention to detail who enjoys working in a collaborative environment within the non-profit sector.
Responsibilities:
• Accurately input donor information, donations, volunteer records, and other relevant data into the Donor Perfect Online database.
• Ensure the quality and accuracy of data by performing regular checks and making necessary corrections.
• Prepare and send timely thank-you correspondence to donors to acknowledge their contributions.
• Address inquiries and complaints with professionalism, resolving routine concerns independently while escalating complex issues to the appropriate staff.
• Collaborate with the Development Department to support fundraising activities and donor engagement initiatives.
• Organize incoming correspondence, prioritize tasks, and route communications efficiently.
• Assist with administrative projects and assignments as directed by the Development Services team.
• Maintain organized records and documentation to support department operations.
• Contribute to a positive team environment by communicating effectively and working closely with colleagues.
• High school diploma or GED equivalent; additional training or education in office administration is a plus.
• At least three years of experience in office administration, including one year in a lead role.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) and Windows Operating Systems.
• Strong data entry skills with the ability to maintain high accuracy and attention to detail.
• Familiarity with donor database systems such as Donor Perfect Online or similar CRM tools.
• Excellent written and verbal communication skills with proper grammar and punctuation.
• Ability to organize, prioritize, and manage multiple tasks independently.
• Comfortable working in a fast-paced environment and meeting deadlines.