Job Description
Job DescriptionBe the Engine Behind Executive Impact — Administrative Assistant Opportunity in Aerospace Innovation
PDS Tech Commercial is partnering with a leader in the defense aerospace industry to find a highly skilled Administrative Assistant who thrives in a fast-paced, high-visibility environment. If you are a proactive problem-solver who can anticipate needs, manage complexity, and elevate executive performance, this is your opportunity to make a meaningful impact.
Role Summary & Impact
In this role, you will serve as a trusted partner to a Vice President overseeing global operations across multiple locations and time zones. This is far more than traditional administrative support—you will own outcomes, streamline operations, and amplify executive effectiveness in a dynamic aerospace environment where precision and agility are critical.
What You’ll Do (Day-to-Day)
- Executive Calendar Management: Lead a complex, multi-time-zone calendar; anticipate scheduling needs, resolve conflicts, and ensure seamless coordination
- Travel & Expense Administration: Coordinate domestic and international travel; manage expense reporting (Concur/BCD) with complete accuracy
- Event & Site Operations: Plan and execute high-visibility meetings, town halls, and site logistics (AV, catering, security, room coordination)
- Digital Collaboration: Manage and optimize tools like Microsoft Teams, SharePoint, and emerging digital platforms
- Executive Communications: Draft presentations, briefings, and correspondence; act as a liaison with senior leaders, partners, and customers
- Continuous Improvement: Identify process gaps, improve workflows, and promote efficiency across teams
- Strategic Support: Conduct research, analyze data, and support executive decision-making as a trusted advisor
Required Qualifications
- 3–6+ years supporting senior executives (VP level or higher)
- Proven experience managing complex calendars across multiple time zones
- Strong expertise in travel coordination and expense reporting (Concur/BCD)
- Proficiency with Microsoft Office, Teams, SharePoint, and digital collaboration tools
- Experience planning high-visibility events and site logistics
- Strong organizational, communication, and problem-solving skills
- Prior experience in aerospace, defense, or government contracting environments
- High school diploma or GED
- Must be eligible to obtain a Security Clearance.
- This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.
Preferred Qualifications
- Project management experience with multiple competing priorities
- Experience mentoring or leading administrative teams
- Active Secret Clearance
- Demonstrated ability to operate effectively in high-pressure, fast-changing environments
Why Join Us
At PDS Tech Commercial, you will support work that truly matters—helping power innovation in aerospace and defense. Here’s what sets this opportunity apart:
- Competitive Pay: $30–$40/hour
- Work-Life Balance: 4-day workweek (4/10 schedule, 1st shift)
- Opportunity to support executive leadership on high-impact, global initiatives
- A culture that values initiative, collaboration, and continuous improvement
- Exposure to cutting-edge technologies and high-performing teams
- A role where your voice, ideas, and contributions directly influence outcomes
Apply Now
If you’re ready to step into a high-impact role where your expertise drives executive success and organizational efficiency, we want to hear from you.
Apply today and become a key force behind leadership excellence with PDS Tech Commercial.
Pay Details: $30.00 to $40.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.