Job Description
Job DescriptionDescription:
This position is contingent upon successful contract proposal submission and award.
Prevailance is seeking an experienced and mission-focused professional to serve as an Administrative Management Specialist to provide high-level administrative, operational, and protocol support to headquarters senior leadership. The selected candidate will be responsible for calendar management, correspondence preparation, travel coordination, event planning, and executive-level administrative support.
Responsibilities include, but not limited to:
- Draft and prepare correspondence, directives, and forms in proper format, ensuring accuracy and compliance with procedural requirements
- Utilize various software tools, including desktop publishing, calendar management, email, spreadsheets, and graphics
- Manage travel arrangements, travel orders, and vouchers in accordance with regulations
- Assist with unit-hosted conference planning, including staff briefing preparation and logistical coordination (billeting, protocol liaison, facilities liaison, etc.)
- Schedule large meetings and conferences, including those at distant locations
- Attend meetings and conferences to support administrative setup, logistics, and track action items
- Maintain calendars for the Commanding Officer, Executive Director, Unit events, and Center HQ’s conference rooms
- Provide expert advice on document preparation and publication, including newsletters, brochures, flyers, reports, briefings, and manuals
- Enhance presentation materials, training documents, and technical reports using publishing software
- Manage the Command’s Incentive Award Program for military and civilian personnel, processing award nominations and approvals
- Prepare and process award packages, certificates, and medals
Requirements:
- Experience:
- At least 5 years of executive-level administrative experience within a Navy or Marine Corps setting
- At least 3 years of experience in a Navy administrative environment
- Recent experience (within the last 3 years) in administrative, presentation, protocol, and operations support
- Extensive executive administration experience, including high-level event planning, itinerary development, and detailed knowledge of Navy protocol and military courtesies
- Ability to perform Office Manager duties, exercising discretion and independent judgment on significant matters within the HQ Front Office
- Proven experience establishing work priorities and effectively communicating with staff
- Strong background in administrative and executive support tasks
- Ability to work independently with minimal supervision
- Excellent written and verbal communication skills
- Education:
- Bachelor’s degree from an accredited institution
- 12+ years of experience in a Navy or Marine Corps administrative environment may be accepted in lieu of a degree
- Security Clearance:
- Ability to obtain a Favorable Tier 3 Background Investigation and Secret clearance
If you meet these qualifications and are ready to make an impact, we encourage you to apply today!
Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Prevailance provides a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include:
- Medical Insurance
- TriCare Supplemental
- Dental Insurance
- Vision Insurance
- Life & Accidental Death & Dismemberment (AD&D) Coverage
- 401(k) Plan with Company Matching Contributions
- Paid Time Off (PTO)
- 11 Paid Holidays
- Education Reimbursement Program
- Computing Device Reimbursement Program
Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant.