Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Wheaton, Illinois. In this contract position, you will play a key role in supporting managers, coordinating schedules, and ensuring smooth office operations. This role requires excellent organizational skills and the ability to handle multiple tasks efficiently.
Responsibilities:
• Manage and maintain calendars for managers, ensuring accurate scheduling and timely updates.
• Provide light front desk support, including greeting visitors and handling inquiries.
• Organize and coordinate board meetings, including preparing necessary materials and documentation.
• Perform general office duties such as filing, scanning, and ordering supplies.
• Handle inbound and outbound calls professionally, addressing inquiries and directing calls as needed.
• Manage email correspondence, ensuring timely responses and proper documentation.
• Enter and update data accurately in databases and spreadsheets.
• Prepare presentations and reports using Microsoft PowerPoint, Word, and Excel.
• Schedule appointments and meetings, coordinating with team members and external parties.
• Deliver exceptional customer service by addressing concerns and providing solutions promptly.
Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
• Minimum of 3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Strong communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience handling inbound and outbound calls with professionalism.
• Excellent organizational and data entry skills with a keen attention to detail.
• Demonstrated ability to provide exceptional customer service.
• Familiarity with scheduling tools and appointment coordination.