Job Description
Job Description
Join Our Team at Grocery Services, Inc. – Data Entry Specialist (Houston, TX)
Grocery Services, Inc. is a trusted grocery retailer specializing in the Women, Infants, and Children (WIC) supplemental food program. We proudly serve the Greater Houston Area, Brownsville, and El Paso under our Grocery Services South, LLC branch. Our commitment to Be Caring, Be Committed, and Be Compassionate guides us as we deliver healthy alternatives and support to families in need throughout the state of Texas.
We’re seeking a detail-oriented and organized Data Entry Specialist to join our Inventory & Receiving team at our Houston location (77055). This role is ideal for someone who takes pride in accuracy, enjoys working with data, and wants to make a meaningful contribution to a mission-driven organization that helps Texas families thrive.
Schedule: Monday - Friday: 7:00am - 3:30pm (subject to change with notice depending on operational needs)
Job Summary:
This role is responsible for ensuring the accuracy, completeness, and timeliness of all inventory-related data entered into company systems. This role plays a critical part in supporting warehouse and store operations by maintaining precise records of product receipts, transfers, deliveries, and shrink adjustments. The Data Entry Specialist ensures inventory data integrity and supports the Inventory and Operations teams with accurate reporting and timely issue resolution.
Key Responsibilities:
- Accurately enter product receipts from incoming trucks into inventory management systems.
- Record and maintain product transfers, deliveries, and returns in real time.
- Update and reconcile shrink adjustments, order details, and inventory corrections.
- Review daily and weekly reports to identify discrepancies or missing data.
- Partner with the Inventory Manager and Warehouse team to ensure all documentation and system data align with physical counts.
- Investigate and report any data inconsistencies or variances promptly.
- Maintain organized digital and physical records of all inventory-related transactions.
- Support leadership by generating and distributing data reports as requested.
- Ensure compliance with company standards for data integrity and confidentiality.
- Perform other related duties as assigned by management.
Qualifications:
- High school diploma or equivalent required; associate degree preferred.
- Minimum of one (1) year of experience in data entry, inventory, or administrative support role.
- Prior experience in retail, grocery, or warehouse environments preferred.
- Strong attention to detail, accuracy, and accountability in data management.
- Proficiency in Microsoft Excel and inventory management software (e.g., Excel, FTS/Cygnus NetSuite, WIC tracking software or similar).
- Strong communication and organizational skills with the ability to multitask in a fast-paced setting.
- Bilingual in Spanish/English preferred.
Skills Required:
- Exceptional typing speed and accuracy with strong command of Excel formulas and data tools.
- Ability to identify and correct data errors independently.
- Effective written and verbal communication skills for reporting and follow-up.
- Strong time management and prioritization skills.
- Commitment to maintaining data accuracy and confidentiality.
Competencies:
- Attention to Detail - Ensures completeness and precision in all system entries.
- Accountability - Takes ownership of data accuracy, timeliness, and integrity.
- Operational Excellence - Supports efficient warehouse and inventory workflows through precise recordkeeping.
- Problem Solving - Investigates discrepancies and recommends corrective actions.
- Communicates Effectively - Provides clear and timely updates to supervisors and cross-functional partners.
- Ensures Accountability - Adheres to established policies and deadlines with consistency.
- Ethics and Integrity - Maintains confidentiality and upholds company standards in all work.
Physical Demands and Work Environment:
- Primarily a computer and desk-based position within a warehouse or office environment.
- Requires prolonged periods of sitting and computer use.
- Occasionally may require standing, walking, bending, or lifting up to 25 pounds.
- Moderate noise levels typical of office and warehouse operations.
What We Offer:
- Health Insurance (with options for medical, dental, and vision)
- Voluntary Benefit Options (including Life Insurance, Short-Term Disability, Long-Term Disability, and other optional coverage)
- Paid Time Off
- 10 Company Paid Holidays
- Retirement Savings Plan with employer contributions
- Professional Development Opportunities to grow your career
- Supportive Work Environment where you can make a real difference in the community
Why Choose Grocery Services, Inc.?
At Grocery Services, Inc., we’re more than just a retail chain - we’re a team dedicated to improving the lives of Texans through nutrition and care. By joining us, you’ll be part of an organization that truly values caring for others and creating positive change in the communities we serve.
If you’re ready to make a difference and work in a fulfilling environment, apply today and be part of something truly special!
Grocery Services, Inc. is an Equal Opportunity Employer. We encourage applicants of all backgrounds to apply.