Job Description
Job Description
We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.
Responsibilities:
• Deliver comprehensive administrative support to executives and members of the development team.
• Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.
• Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.
• Organize and maintain digital filing systems for efficient document retrieval.
• Assist in preparing and submitting development applications, permit requests, and zoning documentation.
• Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.
• Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.
• Facilitate the signing, notarization, and proper execution of legal documents.
• Conduct basic legal research or document reviews under attorney supervision, as needed.
• Support project tracking initiatives and status reporting to ensure milestones are met.
• Possess an Associate’s or Bachelor’s degree, with higher education preferred.
• Bring at least 2–4 years of administrative experience, ideally in real estate, legal, or development-related industries.
• Demonstrate familiarity with real estate development processes, such as permitting and zoning, as an advantage.
• Exhibit prior experience in a law firm or legal department as highly desirable.
• Show proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Display strong communication, organizational, and interpersonal skills.
• Capable of prioritizing multiple tasks, managing time effectively, and working independently.
• Maintain a high level of attention to detail and the ability to handle sensitive or confidential information with discretion.
For additional information about new job opportunities, connect with Desirae Luna on LinkedIn!
#rhlp_dil