Job Description
Job DescriptionCLIENT HIGHLIGHTThe client you’ll be supporting is a Fortune 500 global leader in energy technology, focused on helping the world produce cleaner, more reliable power. Their teams design and improve the systems that keep homes, businesses, and communities running, from gas and wind turbines to the electrical grids that connect them. This is a chance to be part of a company that’s driving innovation, supporting sustainability, and shaping the future of energy.
LOCATION Melbourne, Florida 32934
COMPENSATION$15.50- 21/Hr.
SCHEDULEMonday – Friday (8am-5pm) (Flexible) – Possible Travel to Conferences
CONTRACT TERM1 Year Contract, with high likelihood of extension or conversion to full time employee.
POSITION OVERVIEW –Administrative Assistant I
The Administrative Assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations. This role involves general secretarial support, document preparation, answering phones, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.
RESPONSIBILITIES
- Provide general secretarial support to multiple principals, assisting with administrative tasks as needed
- Prepare and format documents in Microsoft Word, ensuring accuracy and adherence to organizational standards
- Answer and direct phone calls professionally, handling inquiries efficiently
- Organize and maintain both physical and electronic filing systems, ensuring confidentiality and easy retrieval
- Schedule meetings and appointments, manage calendars in MS Outlook, and coordinate logistics
- Arrange travel accommodations, including booking flights, hotels, and transportation
- Sort and distribute incoming and outgoing mail in a timely manner
- Order and maintain office supplies, ensuring adequate inventory and cost-effectiveness
- Operate and maintain office equipment, including fax machines and other standard office tools
REQUIRED QUALIFICATIONS/SKILLS
- High school diploma or equivalent
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office Suite, including Word and Outlook
- Excellent communication and interpersonal skills
- Ability to prioritize tasks and work effectively in a fast-paced environment