Executive Assistant

Job Description

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents.

This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment.

Job Title: Senior Administrative Assistant

• Location: Palo Alto, CA (Onsite)
• Pay: Up to $45/hour
• Type: Long-Term Temporary (Temp-to-Hire Potential)
• Start Date: ASAP
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite)

Key Responsibilities:

• Manage complex calendars and scheduling for 4 VP-level executives
• Prepare materials, documents, and logistics for meetings
• Draft emails, meeting notes, slide decks, and internal documents
• Handle email correspondence and document requests on behalf of executives
• Ensure seamless administrative support and coordination across departments

Qualifications:

• 5+ years of executive or senior-level administrative support experience
• Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus
• Excellent verbal and written communication skills
• Highly organized with strong multitasking, follow-through, and attention to detail
• Bachelor’s degree or equivalent professional experience