Job Description
Job Description
Squires Electric is seeking a smart, organized, and motivated individual to assist with the accounting department with AP/AR Coordination/Entry.
Attention to detail, zealous communication with our clients/vendors/employees, follow through, and the ability to juggle multiple tasks are primary attributes we’re looking for in this position. A sense of humor, a love of music, and an interest in pop culture are a definite positive.
Hours would be approximately 7:30AM to 4:30 PM, Monday through Friday, with occasional need to work overtime and/or weekends during our busy season. Start and stop times are a little flexible.
We are an electrical contractor with a robust service departments, contracts with several government entities, and a growing new construction department . We’re seeking a versatile team-player who is willing to help out where necessary.
You will be working in an office with fun people who love movies, music, and laughing. If you take yourself too seriously, you need not apply.
Job Overview
The AP/AR Clerk supports the finance team by managing the accounts payable cycle and handling outbound billing for accounts receivable. On the AP side, this role focuses on preparing and reconciling vendor statements, verifying invoice entry into the ERP system, and overseeing payment entries completed by virtual assistants (VAs). On the AR side, the role is streamlined to sending out customer billing and updating invoice and payment statuses appropriately.
Accounts Payable Responsibilities
Vendor Statement Reconciliation
• Obtain and review monthly vendor statements
• Reconcile vendor statements against ERP records, identifying discrepancies, missing invoices, or duplicate entries
• Follow up with vendors or internal teams to resolve reconciling items in a timely manner
Invoice Verification
• Verify that vendor invoices have been accurately entered into the ERP system by VAs or other team members
• Confirm correct GL coding, cost center assignment, and supporting documentation prior to payment approval
• Flag and resolve discrepancies between invoices and purchase orders or vendor agreements
Payment Oversight
• Prepare and review payment batches before submission
• Ensure payments align with agreed vendor terms and company payment schedules
• Confirm that completed payments are accurately recorded in the ERP and reconcile to bank activity
Vendor Communication
• Serve as a point of contact for vendor inquiries related to payment status, invoice discrepancies, or account questions
• Maintain professional vendor relationships with timely, accurate follow-up
Accounts Receivable Responsibilities
Customer Billing
• Send customer invoices according to billing schedules and contract terms
• Confirm invoices are accurate and complete before distribution
• Re-send invoices or issue corrections as needed
Status Management
• Update invoice and payment statuses in the ERP system as payments are received or disputes are identified
• Escalate unresolved billing issues or aging invoices to management as appropriate
Measurables
AP — Vendor Statement Reconciliation
• Percentage of vendor statements fully reconciled each month with no unresolved items outstanding
• Target: 100% of vendor statements reconciled within monthly close deadlines
AP — Invoice Verification Accuracy
• Percentage of invoices reviewed and verified before payment processing
• Target: All invoices verified prior to payment approval; discrepancy rate below 2%
AP — Payment Oversight
• Percentage of payment batches reviewed and approved without errors requiring post-payment correction
• Target: All errors caught and corrected prior to payment execution; zero post-payment corrections
AR — Invoice Timeliness
• Average time from billing trigger to invoice delivery to customer
• Target: Invoices sent within established billing cycle deadlines (e.g., within 1 business day of trigger)
AR — Status Update Accuracy
• Accuracy and timeliness of invoice and payment status updates in the ERP
• Target: All statuses updated within 1 business day of receiving payment confirmation or status change
Company DescriptionGrowing electrical contractor with strong values and an appreciation for individuals
Company Description
Growing electrical contractor with strong values and an appreciation for individuals