Job Description
Job Description
Are you an organized, detail-oriented professional looking to grow your career in office administration? Regency Plumbing & Piping, Inc. is seeking a dependable full-time Assistant Office Manager to support daily office operations and help keep our team running smoothly in a fast-paced commercial construction environment.
YOUR DAY-TO-DAY:
Accounting & Administrative Support
- Assist with accounts payable and accounts receivable
- Support invoicing, collections, and job costing processes
- Help process preliminary notices, lien or bond filings, and supplier releases
- Assist with maintaining compliance documentation for OCIP/CCIP and CRA/PLA requirements
- Open job accounts with suppliers and track vendor paperwork
- Support monthly client billing, including AIA billing assistance
Office Administration
- Assist with employee onboarding and offboarding paperwork
- Help coordinate employee benefits and maintain personnel records
- Support hiring efforts and general office operations
- Answer phones, manage filing, and provide administrative support to management
Payroll Support
- Assist with weekly payroll processing in QuickBooks
- Help reconcile employee hours and payroll records
- Support accurate payroll reporting and documentation
WHAT YOU'LL NEED:
- Experience in an administrative or assistant office management role
- Construction office experience preferred
- Familiarity with QuickBooks is preferred
- Experience with AIA billing is a plus
- Strong organizational skills and attention to detail
- Ability to multitask and work well in a team environment
WHAT WE BRING TO THE TABLE:
- Pay: $20–$30 per hour DOE
- Schedule: Monday–Friday, 8:00 AM–4:30 PM
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- Paid holidays
- Profit sharing
COME THRIVE WITH US!
Since 1952, Regency Plumbing & Piping, Inc. has specialized in commercial gas plumbing systems for medical, dental, and veterinary facilities throughout Southern California. We take pride in delivering precise, safe, and dependable work while fostering a supportive, team-oriented environment for our employees.
If you're ready to grow with a stable, respected company where your contributions matter, apply today for our Assistant Office Manager position!
Job Posted by ApplicantPro