Job Description
Job Description
Position Summary: The Office Coordinator will perform administrative tasks and services to support effective and efficient operations within the facility.
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Essential Job Functions and Duties
- Cheerfully and professionally greet clients when they enter the building.
- Answer incoming calls and direct professionally.
- Assist the Sales and Operations teams as needed with required documentation.
- Check in vehicles.
- Interface with clients to ensure scheduled installations and proper arrival of customer vehicle.
- Call clients when vehicles are complete and arrange pick up.
- Follow up after delivery to ensure customer satisfaction.
- Maintain showroom materials and office supplies.
- File monthly invoices based on paid status and terms.
- Process payments.
- Complete other duties as assigned.
Position Qualifications and Entrance Requirements:
- Proven office administrative or assistant experience
- Excellent time management skills, ability to multi task, and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- General Accounting Skills
- Knowledge of Business Central helpful but not required
- Strong Customer Service skills
- Strong work ethic and team oriented attitude
Physical Demands/Work Environment:
- Must be able to function in an office environment using standard technology (computer, printer, fax, phone, etc.).
- Frequently lifting and/or carrying of objects weighing over 10 pounds and occasionally up to 25lbs.
- Frequently exposed to moving mechanical parts.
- Participate in required company safety programs, trainings, and PPE guidelines.