Space & Occupancy Planner, Workplace Effectiveness

Job Description

Job DescriptionSalary: DOE

About Visions

Visions Management began in 2007 with the goal of reimagining the experience of move management, space planning and FF&E services for our clients. To meet this goal, we built a diverse team of experts from varied backgrounds. Visons is a Certified Women Business Enterprise, Small Business, San Francisco Local Business Enterprise and EcoVadis Bronze Medalist (Universal Sustainability Award).

We are dedicated to fostering a diverse and inclusive environment and believe that diversity drives innovation and creativity, making us stronger as a team. We actively seek unique perspectives and experiences, understanding that they enrich our work and help us better serve our clients. We believe company culture is key to the professional and personal growth of our employees. Visions Management is committed to inspiring our people as a family first company offering an environment that promotes continued education, training, coaching, creativity and bringing ideas to life.

We look forward to learning about you!

About the Team

Visions embedded teams work onsite supporting their client with a variety of services, including move management, event support, space and occupancy planning and more. Team members are uniquely positioned to work within their clients systems and processes, while delivering the excellent service and results that are emblematic of Visions. The employees who make up the Embedded vertical rise to meet the challenge of representing the excellence of Visions for their client.

About the Role

In the role of Space Planner, you will support clients with various space and workplace tasks related to occupancy, business needs and relocation. The role includes heavy interaction with business leads about space needs, utilization and challenges. The Space Planner wears many hats, data analyzer, problem solver, move manager, service provider, and more. On a daily basis, Space Planners rely on their ability to work visually with floor plans and drawings, to analyze and understand complex utilization data, and to communicate with clients, teammates, leadership, and partners. Successful candidates are able to navigate chaos and complexity calmly and with confidence.

Position Goals -

Ensure client satisfaction through the delivery of stellar customer service

Be the expert to the clients benefit

Represent Visions Management

Embrace team and company collaboration

Responsibilities -

Occupancy Planning

• Meet with business leads to understand space requirements
• Conduct site assessments and surveys to ensure that occupancy, furniture, space type and client data is accurate
• Prepare and present detailed options to clients
• Optimize space usage for efficiency and functionality
• Analyze space utilization data to identify opportunities for improvement
• Ensure compliance with core program standards.
• Demonstrate proactive solutioning
• Recommend adjustments to processes
• Maintain a working knowledge of space management systems

Project Planning & Move Management

Receive and process client move requests

Participates in planning meetings hosted by the client and other key stakeholders

Establish move project goals and objectives, making changes where necessary to ensure desired project results

Develop and implement move plan and budget through collaboration with the facility manager, project manager and construction manager as required

Prepare/update move status reports

Monitor client and business for changes to move scope and/or requirements

Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner

Incorporate Visions best practices into move projects

Initiate and hold move meetings to review schedules, move plan, and day one information

Act as the Visions representative and advocate for the client.

About You

You are ready for your next challenge, and an opportunity to demonstrate your dedication to client satisfaction, organization, attention to detail, and confidence. You are both a self-starter and committed team member, you can see through chaos and your problem-solving skills are exceptional. You are adventurous and curious, working best in a role where every day is different and most of all, you take pride in a job well done. You relish opportunities to be creative, relate well to visual and analytical data, and excel at both heads down focus work and active collaboration.

Requirements -

Minimum Five years of space planning, design, occupancy planning, or workplace in a corporate real estate environment

Background in design, architecture, workplace planning and strategy desired

Intermediate to advanced knowledge and experience with Microsoft Office

Qualifications/Skills

Excellent communication skills with the ability to coordinate across multiple teams and departments.

Advanced ability to read and understand building drawings and floor plans

Experience working with CAD or other drafting software

Experience with space planning software