Job Description
Job DescriptionAre you a talented multitasker who loves interacting with people? We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today!Compensation:
$35,000
Responsibilities:
- Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc.
- Make appointments for employees and ensure the calendar is current and correct
- Ensure the security of the building by having visitors follow necessary sign-in protocol
- Welcome fellow employees, clients, and visitors when they enter the building and give them any pertinent information or directions
- Handle deliveries and manage incoming and outgoing mail
Office Opening and Maintenance:
- Open the office on time and ensure it is clean and organized.
- Manage office supplies and replenish them as needed.
- Keep the workspace tidy and well-maintained.
- Place orders to keep the office fully equipped.
Communication and Coordination:
- Answer calls and direct them to the appropriate staff.
- Assign leads to agents following the 80/20 ratio.
- Coordinate office events, place necessary orders, and print materials.
- Assist in preparing presentations and setting up meetings.
Agent Support:
- Contact agents via calls, emails, and text messages to invite them to events.
- Prepare signs for open houses.
- Respond to emails and print documents as needed for agents.
- Assist in calling agents and requesting documentation when necessary.
Administrative Assistance:
- Scan mail and forward checks and documents to Sabrina.
- Assist with general administrative tasks.
- Deposit checks as needed.
- Request the updated list of agents from the DBPR and upload it to the CRM.
- Check drip campaigns in the CRM.
- Upload and update agent photos across all social media platforms and the website.
- Update events on the company website.
Contractor and Maintenance Management:
- Contact handymen or contractors for any office-related issues.
- Keep the workspace updated and organized.
- Ensure the office is well-decorated and in good condition.
- Replace window display boards with updated property listings.
Mail and Documentation Management:
- Check the mail daily and notify recipients of their correspondence.
- Maintain agent records, ensuring all necessary and updated documentation is available.
Human Resources and Events:
- Assist in recruitment processes if necessary.
- Update events on the company’s website.
- Refresh office flyers.
- Take photos and videos of office events.
- Take photos of new agents and create welcome posts.
Qualifications:
- Has experience answering telephone calls and troubleshooting stressful situations
- 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred
- Displays impeccable interpersonal, time management, organizational, and customer service skills
- Exhibits working knowledge of Microsoft Office and basic computer skills
- High school diploma, G.E.D. or equivalent
- Bilingual, Spanish is a must
About Company
Xclusive Homes LLC is a leading residential and commercial real estate company with over 10 years of experience and a strong presence in the local market. We offer a comprehensive range of services, including property purchases, sales, seasonal rentals, corporate relocations, and referral services. Our team provides professional and personalized assistance, tailored to meet the unique needs of each client.
At Xclusive Homes, we pride ourselves on our core values of integrity, honesty, and professionalism. Our licensed professionals are dedicated to excellence, benefiting from guidance from top industry leaders and access to cutting-edge technology. We empower our agents and clients to thrive in an ever-evolving real estate landscape.
Our mission is to drive success through innovation and customer-centered service, positioning ourselves as an industry leader while fostering long-lasting relationships.