Job Description
Are you a detail-driven professional who thrives in fast-paced, industrial services environments? Do you enjoy solving problems, ensuring accuracy, and supporting teams with critical administrative tasks? Then you might be the perfect fit for our Timekeeper role—where you will directly support jobsite operations and drive project success.
Our client Gribbins Insulation & Scaffolding, an award-winning industrial and commercial insulation and scaffolding contractor, is seeking a detail-oriented and dependable Timekeeper to support jobsite operations in Rockport, Indiana. The timekeeper will be on-site in Rockport providing direct support for a specific customer account and occasionally at our main office in Evansville for training and development.
Why Gribbins?
- 100% Company-Paid Benefits: Employee medical, long-term disability, and life insurance.
- Growth & Rewards: Competitive bonus opportunities, profit-sharing, and a 401k company match.
- Family Values: Be part of a close-knit, family-oriented company where your contributions matter.
- Opportunities to Excel: Work with a supportive team committed to your success and professional development.
What You’ll Do:
Timekeeping & Labor Tracking:
- Track and record daily hours for field crews on the assigned maintenance account.
- Review and verify timecards for accuracy, completeness, and compliance with company and project policies.
- Submit daily and weekly payroll reports to internal and customer teams.
- Maintain backup documentation to support all time entries.
- Ensure all labor hours are properly cost-coded by task or area per customer requirements.
- Work with supervisors to confirm labor allocations and resolve discrepancies.
- Maintain cost tracking functions within our ERP system.
Billing:
- Generate accurate invoices using approved labor and cost data.
- Ensure billing aligns with contract terms, rate structures, and approved cost codes.
- Track billing cycles and deadlines to ensure timely invoice submission.
- Maintain organized backup documentation to support all billed charges.
- Collaborate with internal accounting and customer contacts to resolve billing discrepancies or questions.
Communication & Support:
- Serve as the main point of contact for timekeeping questions from field personnel and management.
- Coordinate with customer representatives, the internal payroll team, and site management to ensure data accuracy and alignment.
- Support onboarding of new crew members with timekeeping setup and documentation and maintain daily labor rosters, and crew movement tracking.
- Assist with administrative reporting related to trade work progress, material usage, or other support tasks as assigned.
An Ideal Candidate Has:
- An associate’s degree or relevant administrative experience.
- A background in project administration for industrial services, construction, or a similar industry; experience supporting field operations or jobsite teams is preferred.
- Familiarity with digital timekeeping tools and Microsoft Office Suite.
- Strong attention to detail and accuracy, and the ability to work independently.
- High attention to confidentiality and discretion with sensitive information.
- Excellent communication skills, both verbally and in writing.
- Ability to build working relationships with clients, employees, and supervisors.
- Experience with decision making and seeking guidance when needed.
- Ability to work full-time on-site in Rockport, IN, and pass preemployment drug screening and background are required.