Job Description
Job Description
Healthcare Office Manager – Medford, OR | $23–$28/hr + Benefits
Location: Medford, Oregon
Pay: $23–$28 per hour (based on experience)
Employment Type: Full-Time, In-Person | W2 + Benefits
Schedule: Monday–Friday | 40 hours per week
Reports To: Operations Manager
About Aspire Caregiving
Aspire Caregiving is a growing home care agency dedicated to enhancing the lives of clients and caregivers across Oregon. We’re currently seeking a Healthcare Office Manager to lead our Medford office.
If you’re an organized, people-focused leader with healthcare experience, this is your opportunity to oversee daily operations, guide a small team, and make a meaningful impact in your community.
Key Responsibilities
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Oversee day-to-day administrative operations and lead a team of 2–4 onsite employees
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Respond to calls, texts, and emails promptly and professionally
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Audit and maintain client and caregiver files in WellSky and OneDrive
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Track and follow up on KPIs, reports, and compliance logs
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Conduct staff check-ins, meetings, and performance reviews
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Collaborate with recruiting, scheduling, and nursing departments
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Manage office supplies, billing, and facility upkeep
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Support hiring, onboarding, and staff training
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Assist with disciplinary actions and performance improvement plans
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Occasionally assist with care visits or caregiver orientations
Qualifications
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2+ years of experience in healthcare administration or office management
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Proven ability to supervise, coach, and motivate staff
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Strong organizational, time management, and multitasking skills
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Excellent written and verbal communication abilities
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Proficiency in Microsoft Office; experience with WellSky or Viventium a plus
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Reliable, detail-oriented, and able to thrive in a fast-paced environment
Skills & Attributes
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Team leadership and employee development
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Problem-solving and decision-making
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Flexibility and adaptability
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Accountability and professionalism
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Compassionate, service-oriented mindset
Why You’ll Love Working with Aspire Caregiving
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Meaningful work supporting caregivers and clients each day
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Competitive pay: $23–$28/hour (based on experience)
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Comprehensive benefits package, including:
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401(k)
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Health, Dental, and Vision Insurance
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Paid Time Off (PTO)
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Career growth and leadership development opportunities
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Supportive, mission-driven team culture
How to Apply
If you meet the qualifications, please email the following to recruiter@aspirecaregiving.com:
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Your updated resume
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A brief cover letter explaining why you’re interested in this role
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A screenshot of your DISC personality test results
(Take the free test here: https://www.123test.com/disc-personality-test/)
Note: Applicants who have applied within the last six (6) months do not need to resubmit their application.
Due to the high volume of applications, we receive daily, only qualified candidates will be contacted within 24 hours.