Job Description
Job Description Position Summary
Northgate Ford Lincoln is seeking a detail-oriented and dependable Title Clerk / Biller to join our administrative team. This role is essential to ensuring accurate vehicle documentation, timely billing, and smooth coordination with the Finance & Insurance (F&I) department. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and maintain a professional demeanor when interacting with internal teams and external agencies.
Key ResponsibilitiesTitle Clerk Duties
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Process RD108s, Manufacturer’s Statements of Origin (MSOs), and clear titles
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Register new and used vehicles with the Secretary of State using CVR systems
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Prepare and submit tax and title documents for legal transfer
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Verify lienholder payoff and ensure funds are collected before title processing
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Maintain a log of outstanding title work and report discrepancies to management
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Prepare Certificates of Origin and stock cards for new and used vehicles
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Sign over titles for wholesalers upon full payment
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Stay current on title regulations and attend relevant training sessions
Billing Duties
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Bill out dealer trades and vehicle sales accurately
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Post vehicle purchases and sales to accounting systems
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Support the F&I department by typing finance contracts and extended warranties
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Submit documents with payment and ensure timely processing
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Maintain records of warranties and service contracts
Administrative Support
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Cover phones during cashier breaks or absences
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Assist with yearly dealer tag renewals
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Maintain a neat and professional workspace
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Cross-train and support other administrative roles as needed
Qualifications
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High school diploma or equivalent (Associate degree preferred)
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1–2 years of experience in automotive title processing or billing
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Familiarity with CVR, dealership management systems, and state registration procedures
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Strong attention to detail and ability to manage multiple tasks
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Excellent communication and customer service skills
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Ability to work independently and as part of a team