Job Description
Job Description
We are looking for a detail-oriented and organized Receptionist to support daily office operations for an insurance-focused team in St. Rose, Louisiana. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing front-desk interaction with administrative support and wants to grow in a business environment. The person in this role will help keep workflows moving smoothly by managing communication, handling documentation, and assisting with a variety of office needs.
Responsibilities:
• Welcome guests and ensure they are directed promptly to the appropriate staff members or departments.
• Manage incoming communications, including phone calls, messages, and correspondence from mortgage companies and other external contacts.
• Prepare, organize, and process office documentation accurately while maintaining orderly records and files.
• Perform day-to-day clerical tasks such as document formatting, data entry, filing, scanning, and fax distribution.
• Provide administrative assistance to team members on a range of assignments and office projects as priorities shift.
• Monitor front desk activity and help maintain a well-organized, efficient office environment for visitors and staff.
• Use standard office software to create, update, and maintain business documents and internal communications.
• At least 1 year of experience in a receptionist, administrative assistant, or similar office support role is preferred.
• Proficiency with Microsoft Word and Microsoft Excel, with working knowledge of Microsoft Outlook.
• Strong verbal and written communication skills, along with a detail-oriented and approachable demeanor.
• Ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced office setting.
• Comfort interacting with visitors, internal employees, and outside business contacts in an effective and courteous manner.
• Basic internet research skills and confidence using general office technology and equipment.