Club Controller

Job Description

Job Description

CLUB CONTROLLER

JOB SUMMARY: The Controller for The Cliffs Club Partners, LLC is responsible for the accounting operations of the following entities: Cliffs Club Services, Cliffs Club Partners, and 7 Unique Clubs. The Controller oversees the daily operations of the Accounting staff, as well as any activities that may be outsourced. To effectively accomplish this there should be a management infrastructure, policies and procedures, a calendar of activities and checklists for more detailed processes. The Controller is responsible for all other tasks outlined below.

JOB DUTIES:

Management

• Oversee the Accounting department
  1. Identify talents, recruit as necessary to build a highly functioning club accounting team
  2. Monitor daily activity
  3. Develop method(s) to evaluate staff competence and create training programs as needed
• Maintain current policies and procedures
  1. Issue new policies and procedures as required
  2. Review current policies and procedures once a quarter
  3. Prepare detailed Standard Operating Procedures for Accounting that illustrate key tasks/responsibilities (AP entry, AR cash receipts, JE entry, etc.)
• Liaise with the Operations Managers as necessary to manage their requests of accounting
• Oversee the Purchasing function and staff
• Facilitate Audit with external auditors annually
• Keep Management informed on new business opportunities, system enhancements, improvements to processes and procedures, etc. (encourage thinking entrepreneurially – we are running a business)

Transactions

• Record bank transactions in a timely manner (delegated)
  1. Daily monitoring bank Accounting online, posting charges, wires, etc. that flow through the Accounting and hit the GL separately from AP disbursements
  2. Ensure timely deposit of cash transactions from previous day’s business
• Ensure cash is reconciled daily (or as appropriate if not daily)
• Promptly collect AR
  1. Establish regular review of AR aging
  2. Define collection process for past due balances
• Monitor adherence to the Purchasing process which requires the proper approval of PO’s
• Confirm vendor invoices that should be paid, paying attention to due dates and opportunities to realize discounts where possible
• Maintain relationships with vendors to maximize service and terms in support of the Purchasing team
• Oversee night audit as performed by accounting staff
• Review the processing of payroll and ensure timely posting to the GL
• Efficiently operate JONAS, which is the accounting system for Cliffs Club entities
• Review all Journal Entries of Accounting staff until confidence is reached in each respective individual that has the ability to post Journal Entries
• Maintain a chart of accounting that allows for the record keeping needs of Operations
• Maintain an orderly filing system
  1. Determine proper retention periods for paper-based accounting records
  2. Support electronic storage (DMS) where possible (Docitt)
• Maintain a comprehensive system of controls over all accounting functions

Reporting

• Oversee issuance daily and weekly of the appropriate Flash reports
• Supervise the month-end close process
  1. Ensure timely physical inventories
  2. Maintain month-end checklist
  3. Assign account reconciliation responsibilities
  4. Review workpapers
  5. Close by the 5th business day of the month
• Compile and issue accurate financial statements on a timely basis
  1. Distribute to the Management team
  2. Schedule and support review of financials each month with the Management team
• Perform reviews with Club Managers on monthly financials
• Provide the Corporate Controller with monthly report with variance analysis and Executive Summary write-up
• Prepare various financial analyses for Management
• Participate in, create and be responsible for the Quarterly Board reporting package information is it relates to the Cliffs Clubs

Planning

• Maintain the Daily Cash Forecast for the Clubs which is reviewed weekly with the Corporate Controller
• Coordinate the creation of the annual budget
  1. Prepare the excel budget templates to be used for each Department
  2. Support the Operations team with the drafting of budgets
  3. Present to the Executive Team for review/approval
• Calculate variances between actual and budgeted results, and report the reasons for the variances to Management

Compliance

• Timely filing of Sales & Use Tax reports
• Comply with any other filing requirements imposed by Local, State or National governing authorities
• Oversee Audit process for Cliffs Clubs

BACKGROUND/EXPERIENCE:

• Minimum of a bachelor’s degree [accounting preferred] with at least four years of prior related experience in a large hotel/resort environment
• CPA license required
• Advanced knowledge of hospitality and development accounting with the ability to work effectively under pressure and in a fast-paced environment
• Must have the ability to study, analyze and interpret complex information in order to maintain and improve processes and practices
• Must have the ability to make decisions based on general policies and procedures
• Must be a strong team player, enthusiastic to learn and accomplish the Accounting Departments’ goals and objectives
• Must be able to apply mathematical operations to such tasks as frequency distribution, analysis of variance, correlation techniques, sampling theory, and factor analysis.
• Must be proficient in Microsoft Word, Microsoft Excel, ADP, and other applicable computer systems. Budgetary analysis capabilities required.

PHYSICAL REQUIREMENTS:

• Most work tasks are performed indoors.
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.
• Must be able to lift up to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with members, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

THE CLIFFS BENEFITS:

• A knowledgeable and passionate management team that leads by example.
• Employee appreciation parties and team building events.
• Premier training
• Excellent compensation including 15 vacation days and 9 paid holidays.
• Our best benefits package including health, telehealth, vision, dental, short term/long term disability, pet insurance 401(k) with employer contribution*
• Employee Wellness Monetary Incentives
• Paid maternity and paternity leave.
• A work/life balance!