Event Coordinator

Job Description

Job Description

WHO WE ARE…

Founded in 1964, Mid-Continent Instruments and Avionicsprovides superior instruments, avionics and power solutions to the global aerospace community. We operate one of the largest maintenance, overhaul and exchange programs in the world, and deliver safe and certified products, using innovative technologies and sophisticated clean sheet designs.

THE POSITION…

As an Event Coordinator, you will support various aspects of the company’s domestic and international trade show participation and special events, including exhibitions, educational sessions, and press conferences. You will assist the Event Specialist in ensuring the successful execution of memorable events that build customer trust and increase market awareness. To succeed in this role, you must be able to work independently to ensure all events run smoothly, meet deadlines, and minimize variables that could impact deliverables. Our employees serve the best customers from all over the world – from general, business and commercial aviation. You’ll be part of the reason our customers consider us a premier instrument, avionics, and aircraft power solutions provider.

THIS POSITION MAY BE FOR YOU IF…

• You have a bachelor’s degree in marketing, communications, event planning, or related field.
• You have a minimum 2 years of event management experience.
• You are available for domestic travel, up to 4 events per year.
• You have strong database, spreadsheet, and list management skills.
• You are proficient with Microsoft Office.
• You have strong attention to detail.
• You are organized, focused, and results oriented.
• You are a problem-solver with critical thinking and prioritizing skills.
• You have excellent verbal, written, and interpersonal communication skills.

WE WOULD REALLY LIKE IT IF… (but it’s not a deal breaker)

• You have marketing/advertising industry experience.
• You have Macintosh platform experience.
• You have working knowledge of Adobe Creative Suite (CC): Illustrator, InDesign, and Photoshop.

WHAT YOU CAN EXPECT FROM ONE DAY TO THE NEXT…

• Secure premium exhibit locations on convention floor plans, as well as meeting spaces and press conference rooms, when necessary
• Complete online exhibit kits to secure carpet, electrical, on-site labor, and other necessary services
• Create and revise exhibit and electrical layouts/drawings based on event requirements
• Gather and inventory exhibit structures, graphics, marketing literature, giveaways, videos, and presentations prior to each event
• Coordinate domestic and international shipments to advance warehouses, storage facilities, convention centers, and hotels
• Provide the Event Specialist and Event Lead with a detailed inventory of all shipments and delivery information prior to each event
• Support on-site installation and dismantling of exhibits at select events (up to 4 per year)
• Evaluate return shipments, inspecting all structures and marketing materials for future use
• Maintain point-of-sale and product displays
• Perform administrative tasks, including exhibit registration, securing event credentials, communicating updates to company leadership, and collecting event photos and videos, as needed

WE ARE ONE OF THE BEST PLACES TO WORK…

• We provide competitive pay and a comprehensive benefits package.
• We promote an environment where you can excel in your career while maintaining a healthy work-life balance.
• Our facility is climate controlled, clean, organized, and safe. We operate in a professional, light manufacturing environment.
• We foster a friendly and inclusive workplace in which all employees feel valued, respected, and accepted.
• We are all on the same team. We communicate well with one another.
• We believe anything worth doing is worth doing right – every time.
• We have a fairly flat organizational structure which allows for improved collaboration, easier decision-making, and effective communication between leadership and employees.
• We have frequent events to keep work interesting. Our food drive is super impressive, we have a food truck fest in the summer, monthly fruit/donut day, employee luncheons throughout the year, wellness challenges with incentives, and frequent ticket raffles for local sporting and cultural events.
• We have a small company feel – even though we’re doing big things.

This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties and skills required.