Job Description
Job Description
Russell Tobin & Associates is seeking a Talent Acquisition Coordinator to work with one of our high-profile retail clients. This position onsite in Celebration, FL. This highly visible role is critical to creating a seamless candidate experience and ensuring the success of our recruiting efforts across the organization
Pay: $25 - 27 per hour on W2
Duration: 2 month contract – with possible extension and/or conversion
Location: Celebration, FL
Schedule: Celebration, FL - In office- Monday and Tuesday 8:00 am to 4:00 pm (Remote Wednesday thru Friday)
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Job Description:
Our client is seeking a Talent Acquisition Coordinator to support our dynamic and fast-paced Talent Acquisition team. This highly visible role is critical to creating a seamless candidate experience and ensuring the success of our recruiting efforts across the organization. We're looking for someone with recruitment coordination experience who thrives in a high-volume environment, has a sharp eye for detail, and can think creatively to solve scheduling challenges with minimal supervision.
• Schedule a high volume of interviews (approximately 35–70 per week), panel interviews, and candidate travel arrangements
• Coordinate with hiring managers, recruiters, and interviewers to align availability and ensure smooth execution
• Book conference rooms and send timely confirmation emails to candidates
• Facilitate onboarding tasks, including orientation scheduling, background check coordination, and fingerprint scheduling for Florida backgrounds
• Manage and update job postings through our Applicant Tracking System (ATS), Workday
• Serve as a point of contact for candidates, ensuring a positive and professional experience.
Requirements
2-3 years of experience as a Recruiting Coordinator or in a similar fast-paced administrative support role
• Strong scheduling skills with the ability to juggle multiple calendars(Outlook) and priorities under tight deadlines
• A strong customer service mindset and commitment to delivering an outstanding candidate experience
• High attention to detail and a knack for spotting errors or inconsistencies
• Creative problem-solving skills and the ability to think outside the box when faced with scheduling conflicts or changes
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Outlook, Excel, Word) and calendar management tools
• Experience using Workday or similar HRIS/ATS systems preferred
• Ability to handle sensitive information with discretion
• Organized, dependable, and capable of working independently with minimal supervision
• Comfortable working in a collaborative team environment and partnering with all levels of leadership
Must be authorized to work in the United States
Why Join?
This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors