Job Description
Job DescriptionDescription:
Job Summary:
The Executive Assistant will provide high-level administrative support to the Company President.
Duties/Responsibilities:
- Provide high-level administrative support and assistance to the Company President/CEO and occasionally other assigned leadership staff.
- Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
- Arrange and manage travel and accommodations for CEO.
- Coordinate schedule for CEO, prioritizing commitments made, and ensuring follow-through.
- Schedule and attend meetings on behalf of executives, taking notes, identifying takeaways, and recording minutes if necessary.
- Receive incoming communication or memos on behalf of CEO, review contents, determine importance, and summarize and/or disseminate information accordingly.
- Assist with managing incoming requests for meetings, via multiple channels, and respond or schedule accordingly.
- Manage organizational documents, deadlines and tasks for parent company and related legal entities.
- Assist with marketing initiatives that directly impact CEO role – speaking engagements, social media engagement, etc.
- Assist CEO with strategic personal brand management, as well as building and maintaining related profiles such as LinkedIn.
- Perform additional related duties as assigned.
Requirements:
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to handle multiple lines of effort simultaneously.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite.
- Strong proficiency with technology, and ability to learn new technological software and systems.
Education and Experience:
- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- At least four years of administrative experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.