Job Description
Job Description
Administrative Assistant
This is a contract position with an opportunity to be hired full-time.
Integrity Trade Services is partnering with a local utility company to hire a Administrative Assistant.
Job Location: San Antonio, TX 78215
Job Start Date: 4/29/25
$20-$21/hour DOE
Why choose Integrity Trade Services?
At ITS, we offer our employees a competitive salary paid weekly and a comprehensive benefits package, including medical, dental, and vision insurance.
JOB DESCRIPTION
Position Summary:
Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.
Tasks and Responsibilities
- Develops and maintains spreadsheets encompassing various matters.
- Assists staff with research and preparation of reports and presentations.
- Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
- Modifies and upgrades data systems.
- Assists in the utilization of computerized applications to facilitate productivity.
- Responsible for assessing and maintaining all office supplies.
- Maintains division files.
- Prepare and distribute minutes of meetings.
- Opening and distributing division mail, and preparing urgent packages for overnight.
- Tracking/monitoring incoming and outgoing correspondence as needed.
- Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
- Coordinates travel arrangements and assists with scheduling.
- Initiates purchase requisitions and service entry sheets in SAP.
- Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
- Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
- Maintains SAP time entry reporting for executive’s direct reports.
- Performs other projects and process improvement inititatives as assigned.
Minimum Qualifications
- High School Diploma or GED.
- Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
- Ability to set priorities, organize work and make occasional exceptions.
- Ability to develop and maintain working relationships with customers and support teams.
- Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
- Well-developed written and verbal communication skills for interaction with all levels of personnel.
- Ability to meet goals and objectives with minimal direct supervision.
- Effective interpersonal and customer service skills.
- Ability to effectively manage sensitive and confidential information
Preferred Qualifications
- Associate’s degree in Office Administration, Business or other related field from an accredited institution
- Experience with SAP
- Experience in Utility industry
- Why choose Integrity Trade Services?
At ITS, we offer our employees a competitive salary paid weekly and a comprehensive benefits package, including medical, dental, and vision insurance.
Interested? Want to Learn More?
Contact Ana at 512-992-0620 or a.miranda@itsstaffing.com
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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