Job Description
Job Description
Will Rogers Memorial Center (Fort Worth, TX)
Position: Catering Coordinator - Full Time/Non-Exempt
Reports to: Catering Director
Job Summary:
The Catering Coordinator is responsible for supporting all aspects of the catering department at the resort. This includes assisting the catering team with the day-to-day operations and ensuring that all events are executed to the highest standards.
Primary Job Duties:
- Main point of contact for catering events as assigned by leadership
- Provides clerical support including creating, updating, and closing banquet event orders (BEO)
- Ensures that appropriate sales materials are always available, including specialty signage, drink tickets, menu cards
- Attend walkthroughs and participate in planning calls for assigned events
- Assist event clients with menu and service planning
- Send out banquet event orders (BEO) - external and internally
- Manages multiple projects concurrently
- Provides assistance and supervision of catering department to ensure all catering services exceed guest expectations
- Manages the distribution of all event information to key stakeholders
- Fosters strong relationships with Client Team and CCC Operations Team at all times
- Processes invoices on a timely basis
- Promotes a positive work environment, maximizing productivity and morale
- Communicates all event bookings regularly and efficiently
- Enter consumption post-event and send final Event Order to the Catering Director prior to the client
- Supervisory catering duties as assigned for events
- Assisting with and/or scheduling event staff
- Completes projects in a timely and professional manner
- Other duties as assigned.
Qualifications/Requirements:
- Effective communication skills across a diverse population of employees, clients, partners, etc.
- Ability to multi-task and troubleshoot in a high stress, fast-paced, live production work environment
- Must be at least 21 years old
- Must have a valid TEAM or TIP certification card and a valid County Food Handler Card on file with CCC
- Must have a High School Diploma or equivalent
- Must complete all pre-employment forms, and successfully pass a background check
- Must be able to work with a group as well as independently
- Preferred prior experience as catering sales, catering operations, and administrative knowledge
- Preferred bartending experience
- Experience with Microsoft Office Programs, Triple Seat and/or other catering software preferred
- Ability to work non-traditional hours including nights, weekends, and holidays
- Ability to work in extreme temperature fluctuations and around excessive noise