Job Description
Job DescriptionBenefits:
- Health insurance
- Paid time off
- Vision insurance
Job Summary:The Administrative Assistant facilitates the efficient operation of SyAqua Americas by performing a variety of clerical and administrative tasks. This is an on-site position, working from the Broodstock Multiplication Center in Fellsmere, FL.
Supervisory Responsibilities: None
Duties/Responsibilities:
Answers phone calls and emails, screening when necessary.
Welcomes and directs visitors and suppliers.
Maintains filing systems as assigned.
Performs data entry and filing tasks to keep accurate and organized records for accounts payable, purchase orders, equipment and supply inventory, goods receipt notes, and supplier invoices.
Coordinates ordering of materials, supplies and feed, tracking the inventory levels to minimize overstocking or stockouts.
Assists in completion of new hire paperwork for hourly staff.
Maintains company-issued computer inventory for Fellsmere sites.
Supports timekeeping and weekly ticket submission for contract workers.
Develops positive relationships with colleagues and external parties to ensure long-term collaboration and successful business outcomes.
Responds to and resolves administrative inquiries and questions.
Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
Performs other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Education and Experience:
High School Graduate; Associates degree or higher in related field preferred.
One to two years of experience in an administrative role.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.