Job Description
As the Executive Assistant to Senior Principals at this mission-driven nonprofit, you will serve as a critical partner to leadership, coordinating both administrative and special strategic functions across departments. This team is seeking an experienced Executive Assistant with a proven ability to deliver high-quality work while seamlessly managing the day-to-day needs of senior executives. If you bring exceptional time management skills, strong attention to detail, sound judgment, and thrive in a fast-paced, evolving environment, this role may be an excellent fit.
Key Responsibilities:
- Manage complex meeting calendars and multi-stop domestic and international travel itineraries for the Principals.
- Build strong relationships with staff and serve as a trusted liaison and representative of the executive office.
- Deliver exceptional service to all internal and external clients.
- Assist in planning meetings and conferences.
- Represent and manage communication efforts on behalf of the executives.
- Create, edit, and review PowerPoint presentations, Excel spreadsheets, expense reports, and
agendas.
Why You’ll Love Working Here:
- Generous salary and benefit offerings, including commuter benefits, medical, dental and vision insurance, unlimited PTO and bonus potential.
- Opportunity to volunteer and assist in community-based projects.
- Close and cooperative working relationship between the company’s team members.
- Casual work attire with hybrid in office/remote schedule.
What We’re Looking for:
- Experience. You have 5+ years dedicated in the Executive Assistant field supporting C-suite or high-profile Executives. Candidates with previous experience working on Capitol Hill are encouraged to apply!
- Trustworthy. You understand the importance of confidentiality and discretion.
- MS Office savvy. You are familiar with MS Suite and can use Outlook calendar and to make appointments for contacts across multiple time zones.
- Multi-tasker. You have a proven track record of supporting multiple, high-level Executives without compromising the quality of your work.
- Detail-oriented. You consistently meet deadlines and stay organized in a fast-paced environment.
- Prioritization expert. You can effectively balance competing priorities and ensure each task receives the attention it deserves.
- Flexible. You are adaptable and available to support leadership travel and evolving business needs.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.