Job Description
Job Description
Overview
Performs accounting and administrative tasks to ensure efficient processing of financial transactions.
Responsibilities
- Review and verify vendor invoices and check requests
- Ensure that accounts payable are paid in a timely manner
- Ensure all reasonable discounts are taken on accounts payable
- Sort, code, and match invoices
- Set vendors up for payment
- Enter invoices into system
- Prepare and process electronic transfers and payments
- Prepare and perform check runs, when applicable
- Reconcile accounts payable transactions to ensure vendor accounts are current
- Monitor vendor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Application of customer payments accurately and timely
- Perform tax corrections
- Perform approved adjustments to receivables
- Reconcile unapplied credits, review, and approved adjustments to receivables
- Perform daily customer payment deposits
- Support branch Admin’s dunning efforts
- Maintain the corporate Accounts Receivable/Collection policy
- Maintain customer files
- Handle customer account inquiries
- Provide on-going assistance to sales staff
- Execute monthly statement billing - may require weekends
- Apply credit and debit memos to customer accounts
- Work to resolve customer disputes, chargebacks and short payments
- Maintain the corporate credit policy
- Recommend changes in the credit policy to AR/Credit Supervisor
- Maintain customer files, paper and electronic (credit website)
- Perform periodic credit reviews of existing customers
- Process credit applications and give recommendations for credit limit and terms, involving AR/Credit Supervisor for approval.
- Collection of past due accounts
- Handle customer account inquiries and make credit decisions appropriate for this position
- Provide on-going assistance to sales staff
- Authorize account overrides
- Review daily/monthly credit reports, i.e. override, 60-day, etc.
- Coordinate with AR/Credit Supervisor on legal matters and communicate with attorneys to handle credit issues
- Work with AR/Credit Supervisor to maintain bad debt/check tracking spreadsheets
- Other duties may be assigned
Qualifications
- Associates degree in accounting or finance preferred but not required. 1 - 3 years of clerical experience with basic accounting procedures and processes
- Proficient in computation of sales/use tax and quarterly filing process
- Advanced math ability
- Proficient keyboard and computer skills