Job Description
Job Description
Job Title:
Receptionist
Reports To:
Office Manager / Project Manager
Position Summary:
The Receptionist serves as the first point of contact for clients, subcontractors, and visitors. This position provides administrative support to ensure efficient operation of the office. Responsibilities include answering phones, greeting guests, handling mail, maintaining files, and assisting project and field staff with clerical needs. The Receptionist represents the company’s professionalism and customer service values.
Key Responsibilities:
· Greet and direct visitors, clients, and subcontractors in a courteous and professional manner.
· Answer, screen, and forward incoming phone calls.
· Maintain a clean and organized reception area.
· Receive, sort, and distribute daily mail, deliveries, and packages.
· Assist with document management, including scanning, copying, and filing.
· Prepare and maintain office logs, sign-in sheets, and contact lists.
· Order and manage office and breakroom supplies.
· Support project managers and field staff by preparing correspondence, reports, and other documents.
· Coordinate meetings and assist with scheduling conference rooms.
· Assist accounting with collecting and routing invoices or timesheets, as needed.
· Perform other administrative tasks as assigned.
Qualifications:
· High school diploma or equivalent required.
· Prior receptionist or administrative experience preferred; construction industry experience a plus.
· Proficient with Microsoft Office (Word, Excel, Outlook).
· Excellent verbal and written communication skills.
· Strong organizational skills and attention to detail.
· Ability to multitask and prioritize workload in a fast-paced environment.
· Professional appearance and demeanor.
Physical Requirements:
· Must be able to sit for extended periods and occasionally lift up to 20 lbs.
· Ability to walk to different areas of the office and project trailers as needed.