Job Description
Job Description
Kaleidoscope Landscape, Inc. has been a cornerstone of professional landscape services in the greater Seattle area for over 40 years. We’re proud to be a distinguished name in fine garden, offering top-notch services to homes and estates.
But we’re more than just a landscaping company—we’re a team, a community, and a place to build a meaningful career in horticulture.
Kaleidoscope is looking to hire an administrative Assistant who will be responsible for a range of business operations including customer service, general office tasks, answering phones, data entry, providing support to the Business, Account Managers, Operation Managers, payroll HR etc.
JOB DUTIES AND RESPONSIBILTIES
- Serve as the primary point of contact, handling customer inquiries via, phone and ensuring exceptional customer service.
- Coordinate and schedule quotes for account managers.
- Keep clients informed of scheduled work and any updates.
- Prepare month-end reports, including attendance tracking, source tracking, contact cards and incentives.
- Perform any tasks to assist in keeping a clean, safe, and efficient working environment.
- Assist Senior Administrator with payroll, deposits and posting checks.
- Assist HR with reference checks, onboarding and insurance paperwork processing.
- Send out for end-of-day report.
- Close office and ensure all necessary end-of-day procedures are completed before leaving.
- Other duties as assigned by manager.
QUALIFICATIONS
- High School diploma or equivalent.
- 3-5 years of experience in similar administrative roles.
- Excellent customer service skills in phone, email and in person.
- Experience with graphics software
- Ability to read, write, speak, and comprehend English to communicate effectively.
- Excellent organizational, multitasking, and critical thinking skills.
- Proficient computer skills and ability to quickly learn innovative technology.
- Elevated level of integrity and ethical behavior.
PHYSICAL REQUIREMENTS
- Able to sit for an extended period, stand, and reach.
- Able to lift, carry, push 10-20 lbs.
WORKING ENVIROMENT & HOURS
- Quiet to moderate noise levels, with indoor climate-controlled conditions.
- Monday – Friday 11:00 am – 7:30 pm (hours may change depending on business need).
BENEFITS
Health insurance.
Vision insurance.
Dental insurance.
401K and matching.
Financial support for approved classes, certifications, and industry events.