Job Description
Job Description
This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities.
Responsibilities:
• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.
• Manage communications by directing incoming calls and messages to the appropriate individuals.
• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.
• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.
• Order office supplies to maintain a fully stocked and efficient workspace.
• Process vendor invoices and credit card receipts on a daily basis.
• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.
• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.
• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.
• Schedule continuing education opportunities for team members to support their ongoing development.
• High school diploma required; additional certification or an associate degree in office administration is a plus.
• At least 1 year of experience in an administrative role or equivalent technical experience.
• Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
• Strong written, verbal, and interpersonal communication skills.
• Ability to handle multiple tasks effectively and adapt to changing priorities.
• High level of discretion when managing confidential information.
• Proven ability to work both independently and collaboratively within a team.
• Willingness to learn new technologies and contribute to organizational success.
Compensation & Benefits:
• The targeted salary range for this position is $50K-$58K
• Full benefits package (Health, Vision, Dental), Retirement Plan (401k)
• Company paid Life Insurance and Short-Term Disability
• Voluntary Life, Disability, and Supplemental Insurance
• PTO + Paid Holidays