Job Description
Job DescriptionWe are looking for an Accounts Payable Clerk to support day-to-day invoice and payment activities for a growing organization in Eau Claire, Wisconsin. This short-term opportunity is ideal for someone who can work accurately in a detail-driven environment, manage moderately complex transactions, and help keep billing and account records organized. The role will interact with both accounts payable and accounts receivable workflows, with a strong focus on freight-related invoice matching and customer billing support.
Responsibilities:
• Review incoming accounts payable and accounts receivable emails and respond to routine billing and invoice inquiries in a timely manner.
• Compare freight charges, sales documents, and vendor invoices to confirm accuracy before transactions are processed.
• Perform three-way matching to validate purchase-related records and resolve discrepancies when supporting documentation does not align.
• Enter and code invoices correctly within the accounting system while maintaining organized and complete payment records.
• Process a steady daily invoice workload, handling transactions that require careful analysis due to their complexity.
• Prepare and distribute customer statements to support collections and maintain accurate account balances.
• Coordinate check run support by ensuring approved invoices are ready for payment according to schedule.
• Investigate shipping and billing inconsistencies, identify root causes, and escalate or document issues for follow-up as needed.
• Use Sage 100 to maintain invoice data, track documentation, and support efficient accounts payable processing.• Experience in accounts payable, including invoice review, coding, and payment processing.
• Working knowledge of three-way matching and the ability to identify and resolve invoice discrepancies.
• Familiarity with freight billing or transportation-related invoice reconciliation.
• Ability to manage email-based workflows involving both AP and AR communication.
• Experience using accounting software such as Sage 100 or a comparable ERP system.
• Strong attention to detail and accuracy when handling customer statements, invoice entry, and supporting documentation.
• Comfort working in a role that balances moderate volume with transactions that require deeper analysis.