Administrative Assistant

Job Description

Job DescriptionDescription:

Job Title: Executive Administrative Assistant

Location: Savannah, GA

Reports To: Vice President of Operations

Employment Type: Full Time

Job Summary:

• The Administrative Assistant will provide essential administrative support to ensure the smooth operation of the office and assist in various day-to-day tasks. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining a positive and professional demeanor.

Key Responsibilities:

Office Management:

• Manage the day-to-day operations of the office, including organizing and maintaining files, handling incoming and outgoing mail, and managing office supplies.
• Answer and direct phone calls, greet visitors, and manage correspondence.
• Schedule and coordinate meetings, appointments, and events, including preparing meeting rooms and arranging catering when necessary.

Administrative Support:

• Provide administrative support to team members, including preparing documents, reports, and presentations.
• Assist in the preparation and distribution of company communications, newsletters, and memos.
• Manage calendars and appointments for management and other staff as needed.
• Maintain and update contact lists and databases.

Data Entry and Record Keeping:

• Accurately enter, update, and maintain records and databases, ensuring data integrity and confidentiality.
• Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
• Assist with the preparation of reports by collecting and analyzing data.

Project Assistance:

• Assist with special projects as needed, providing administrative and logistical support.
• Conduct research and compile information for reports and presentations.
• Assist in planning and organizing company events and activities.

Communication and Coordination:

• Serve as a point of contact for internal and external inquiries, ensuring timely and accurate responses.
• Coordinate communication between departments, team members, and external partners.
• Assist in managing social media accounts and company website updates as needed.

Requirements:

Qualifications:

Education:

• High school diploma or equivalent required.
• Associate’s degree in Business Administration or a related field preferred.

Experience:

• Minimum of 2 years of experience in an administrative or office support role.
• Experience in a professional office environment preferred.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to handle confidential information with discretion.

Attributes:

• Professional and courteous demeanor.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and proactive approach to work.
• Ability to work independently and collaboratively as part of a team.

Working Conditions:

• This role requires the ability to work in an office environment, with frequent use of computer equipment. Occasional lifting of office supplies or equipment may be required.

Compensation:

• Competitive salary and benefits package commensurate with experience.

Application Process:

• Interested candidates should submit a resume and cover letter outlining their qualifications and experience.