Job Description
Job DescriptionThe Grant Accountant is a key member of the accounting team who works directly with the Controller and funding source contacts for all grants. The Grant Accountant exercises independent judgment and discretion in planning and carrying out the duties of the job. In addition, this role is expected to complete fundamental professional accounting functions and identify problems that may exist with a primary focus on grant accounting. They will set up new grants; monitor grant expenditures to ensure compliance; calculate and meet with Grants and Contracts team members when a grant is awarded to review responsibilities and maintain communication throughout and at the conclusion of the grant; prepare financial reports for funding agencies; and invoice per granting agency guidelines. May also serve as back-up for other accountants within the department as well as the Controller.
ESSENTIAL FUNCTIONS
•Maintains files of all grants, contracts, notice of grant awards, revisions to grants, and other related documents.
•Establish a regular meeting schedule with Controller to keep them informed of burn rates to ensure grants are expended before close out.
•Reviews utilization of grant funds and ensures compliance with grant requirements and government regulations.
•Prepare all assigned required program grant billings and financial reporting within established time frames.
•Assist Controller with budget submission on grant proposals. Ensures awarded grants follow Federal OMB guidelines and any regulations required by funding agencies.
•Prepare and enter into the general ledger approved journal entries. Maintain adequate controls and documentation to help ensure accuracy of entries.
•Lead preparation for and support during periodic funder program reviews.
•Research and implement existing or new market software packages as pertains to grants and grant management.
•Assist as needed with the annual audit; prepare requested audit schedules.
•Responsible for providing much of the information for grants which fall under review with an A-133 audit and working with auditors directly on that project.
•Assist with the identification of significant weaknesses in the accounting internal controls and the development of compensating/alternate controls to strengthen the identified weaknesses.
•Other duties as assigned.
EDUCATION & EXPERIENCE:
•Bachelor’s degree in Accounting or related field
•Three to Five (3-5) years’ progressive experience in grant accounting, budgeting and reporting within a non-profit.
•Intimate knowledge and understanding of the federal regulations relating to grants including OMB Circulars A-122 and A-133.
•Not-for-profit accounting experience preferred.
•All skills, abilities, and education will be considered for minimum qualifications.Grant Accounting, Funding process, Budget Processes, Fund Accounting - Non-Profit