Project Accountant (Construction)

Job Description

Job DescriptionSalary: $72,000 - $85,000

This is an extraordinary opportunity to join a movementnot just a company. At Mendoza Companies, were on a mission to build a $1 billion enterprise by 2040, connecting 1,000 families and communities through business. Were not a construction business acting like a familywere a family doing construction, driven by purpose, discipline, and an unrelenting pursuit of more: more impact, more growth, and more legacy. If youre an experienced professional who thrives under pressure, leads with integrity, and wants to help shape a billion-dollar future, your next chapter starts here.

Role Purpose
The Project Accountant is the financial and administrative anchor of each business unitprotecting accuracy, accountability, and timeliness across all project financials. They bridge field operations, Project Managers, and corporate accounting to create visibility and reliability in every transaction.
While the Project Accountant supports the team, they are not a catch-all for others unfinished work. Their mission is to keep project finances reconciled, compliant, and clearnot to carry unrelated operational tasks. They perform necessary data entry and documentation to maintain accuracy while overseeing overflow work through assigned remote assistance.

Mendoza Way
At Mendoza Companies, precision builds progress. Our Project Accountants are the bridge between field execution and financial truth. They manage project costs, coordinate payables and payroll, and ensure every dollar is tracked with discipline. Its a role for those who thrive on structure, respect deadlines, and want their work to matter.Living The Mendoza Way means finishing what you start, moving with urgency, and keeping your standards high even when no one is watching. The Project Accountant exemplifies this discipline by maintaining clean, auditable financial systems and delivering clarity when details become complex. They also see beyond numbersrecognizing emerging talent, supporting colleagues, and helping leadership identify individuals ready for promotion or recognition. Their accuracy drives decisions; their steadiness sustains culture.

Accountability Roles
1. Financial Reporting & Forecast Support

Maintain financial accuracy for each assigned project: reconcile job costs, prepare cost reports, and support PMs and Area Managers in monthly forecasting cycles. Coordinate closely with Finance to ensure system-wide consistency.

2. Accounts Payable & Vendor Coordination

Process pay applications, invoices, and purchase order documentation in coordination with Project Managers. Maintain reconciliation, proof of delivery, and accurate records before sending to Finance.

3. Payroll Compliance

Review field timecards, classifications, and payroll packages; prepare certified payroll submissions; support HR and Payroll to ensure full compliance.

4. Receivables Documentation & Lien Management

Support PMs in closing out billing cycles. Prepare lien releases, affidavits, compliance documents, and maintain audit-ready filing.

5. Administrative Leadership & Weekly Meetings Support

Serve as secretary for weekly team meetings, track action items, coordinate administrative assistants, and support onboarding and system training.

6. Equipment & Device Accountability

Maintain small tools, devices, and resource accountability through assigned systems. Coordinate with Resource Management and support cross-area coverage when needed.

7. Documentation & Continuous Improvement

Keep all project-related documentation organized, auditable, and complete. Support system improvements in Viewpoint, Procore, Kojo, and Tenna. Support cultural alignment and talent recognition.

Core Responsibilities

• Maintain job cost records for assigned projects.
• Prepare monthly cost reports for PM review.
• Match invoices to PO/supporting documentation.
• Validate weekly timecards for coding and completeness.
• Maintain payroll distribution records as assigned.
• Prepare lien releases and closeout affidavits per pay cycle.
• Maintain Viewpoint/Procore/Kojo/Tenna financial documentation alignment.
• Track ML10 To-Dos to closure visibility.
• Verify completion of delegated admin/accounting tasks.
• Reconcile tool/device logs with Resource Management records.
• Communicate vendor/client documentation needs professionally.
  
• Provide approved coverage support for other areas when directed.
• Maintain small tools/devices assignment logs in Tenna.
• Coordinate overflow data-entry assignments to remote assistants.
• Record ML10 minutes and publish action logs.
• File and index project financial documents (digital/physical).
• Track AR status and payment cycle documentation.
• Assemble certified payroll packages for submission.
• Track subcontractor pay application status.
• Post and track approved vendor invoices.
• Reconcile project cost coding and cost-to-complete inputs.

Core Values Expectations

• Optimistic & Positive Mindset - Under pressure, the Project Accountant provides calm focus and practical solutions. They stabilize the team by showing that structure brings order and that progress is always possible through discipline.
• Disciplined Expects and Delivers Excellence - Every detail reflects their standard. Reports are correct the first time, documentation is complete, and deadlines are met without compromise. They model excellence as routine, not exception.
• Integrity & Respect - They handle sensitive information with discretion and communicate with fairness. Their interactions with vendors, clients, and coworkers build trust because they are consistently transparent and professional.
• Driven by Desire, Guided by Purpose - They take pride in follow-through. When they close out a billing cycle or reconcile a ledger, they know it contributes directly to the legacy the company is building. They pursue completion not for praise, but because its who they are.
• Embrace Change and Enjoy the Ride - They adapt quickly to new systems, processes, and assignmentswhether covering another area, attending training, or learning new software. They see each change as a chance to grow and to teach others the Mendoza way of precision and pride.
  

Competencies:

Soft Skills

• Clear communicator with disciplined follow-up.
• Comfortable managing remote assistants and holding deadlines.
• Balanced collaboratorsupportive yet firm on financial standards.
• Trusted with confidential information and cultural leadership.
• Capable trainer and mentor for upcoming accounting staff.
• Bilingual (English/Spanish) preferred.
  
  

Hard Skills

• Proficient in Viewpoint and Procore, preferred.
• Experienced in construction accounting, certified payroll, lien management, and compliance.
• Skilled in data entry, reconciliation, and reporting accuracy.
• Advanced Excel and data-validation capability.
• Understanding of cost-to-complete forecasting and project financial analysis.
  
  

Education and Experience:

• Associates or Bachelors degree in Accounting or Business required.
• 35 years of construction accounting or project administration experience required.
• Demonstrated ability to manage multiple projects and priorities independently.
• Experience coordinating remote support or training new staff preferred.

Physical Requirements:

• Regular use of computers, phones, and accounting systems.
• Ability to sit, stand, and communicate effectively in office and field environments.
• Occasional travel to project sites, offices, or out-of-state workshops as required, coordinated to protect workload balance and data integrity.

EEO Statement: HLE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Our Benefits Include:
HLE is committed to providing you with the resources and support you need to maintain your health and well-being. We offer a comprehensive benefit package that includes:

• Holiday Pay
• Vacation
• Sick Time
• Medical
• Dental
• Vision
• Company Paid Life Insurance
• 401k plan

This isnt a place for coasting or comfort. At Mendoza, every seat is earned dailythrough action, not intention. We expect excellence, hunger, and resilience from those who join us, and in return, we offer purpose, challenge, and growth inside a culture that feels like family.

We will achieve our Mission 2040there is no other option. The only question is: will you be one of the right people who rise with us?