Job Description
Assistant Buyer
Company: Avatar Natural Foods
Location: Henderson, Nevada (On-site)
Employment Type: Full-time
Reports To: Procurement Manager / Director of Supply Chain
Position Summary
The Assistant Buyer supports the procurement and purchasing function for Avatar Natural Foods’ manufacturing operations. This role assists with sourcing raw materials, ingredients, packaging, and indirect supplies while ensuring continuity of supply, cost control, and alignment with production schedules.
The ideal candidate is detail-oriented, organized, proactive, and comfortable working in a fast-paced food manufacturing environment with frequent coordination across production, quality, and logistics teams.
Key Responsibilities
Purchasing & Order Support
Assist in placing purchase orders for raw materials, ingredients, packaging, and supplies
Maintain accurate purchase order records in the ERP system (Odoo or similar)
Track open POs and follow up with vendors on order confirmations, lead times, and deliveries
Support expediting of materials when production timelines require it
Supplier Coordination
Communicate with approved suppliers regarding pricing, availability, minimums, and lead times
Support onboarding of new suppliers, including documentation and compliance requirements
Maintain supplier contact lists and purchasing files
Inventory & Planning Support
Assist with inventory monitoring to ensure adequate supply levels
Coordinate with production planning and warehouse teams to align purchasing with production needs
Help identify potential shortages, delays, or excess inventory risks
Documentation & Compliance
Ensure purchasing documentation is complete and accurate
Support compliance with internal procurement policies and food safety requirements
Coordinate with Quality and Receiving to ensure materials meet specifications upon arrival
Reporting & Cost Control
Assist with basic purchasing reports (open orders, spend tracking, delivery performance)
Help track pricing changes and support cost-saving initiatives
Flag discrepancies between purchase orders, invoices, and receipts
Cross-Functional Support
Work closely with Production, Quality Assurance, Warehouse, and Logistics teams
Support special projects, new item launches, and vendor transitions as needed
Qualifications
Required
1–3 years of experience in purchasing, procurement, or supply chain support
Strong organizational and follow-up skills
Proficiency with ERP systems (Odoo experience a plus)
Solid communication skills, both written and verbal
Comfortable working in a manufacturing or operations environment
Preferred
Experience in food manufacturing, CPG, or distribution
Associate’s or Bachelor’s degree in Supply Chain, Business, or related field
Bilingual (English/Spanish) a plus
Strong Excel or Google Sheets skills
Key Competencies
Attention to detail and accuracy
Sense of urgency and accountability
Strong follow-through
Ability to prioritize in a fast-paced environment
- Team-oriented mindset