Medical & Scientific Affairs (MSA) Coordinator - Contingent

Job Description

Job Description

REMOTE TEMP POSITION- MSA Coordinator- 90 Day Assignment

Position: Medical & Scientific Affairs (MSA) Coordinator

Location: 100% Remote – 8:00 AM–5:00 PM EST (West Coast candidates preferred)

Pay Rate: $29/hour

Type: 90-Day Contract

Start: Immediate – interviewing and hiring now

Position Description

We are seeking a detail-oriented, highly organized Medical & Scientific Affairs (MSA) Coordinator to support our U.S. Medical & Scientific Affairs team during a 90-day project. This role is critical to completing high-priority reports, managing financial agreements, and ensuring key deliverables are finalized before year-end. The ideal candidate will be agile, accountable, and able to handle a broad range of administrative and coordination duties in a fast-paced environment.

This position is fully remote but requires availability during East Coast business hours. West Coast candidates are preferred due to team location.

Key Responsibilities

• Manage and track financial agreements and key reports, ensuring accuracy and timely delivery.
• Coordinate transfer of agreement execution products (~100,000 volume) for year-end financial sign-off.
• Support the creation and maintenance of internal KPI metrics; consolidate and organize data to assist in developing the team’s annual report template.
• Monitor shared inboxes (e.g., vacation/time-off) and handle ad hoc administrative requests.
• Manage external outreach and internal communications to maintain program timelines and deliverables.
• Coordinate research and educational grant payments, ensuring accuracy and timely processing.
• Assist with contract execution and maintain transfer of ownership documentation for program-related equipment.
• Collaborate with internal stakeholders to ensure compliance with government regulations, ISO standards, and company policies.
• Gather and prepare reports, publications, and clinical trial utilization data for analysis.
• Provide backup administrative support to Medical Safety & Science and Medical Communications teams as needed.

Qualifications

• Broad administrative experience (not entry-level); experience in financial agreement tracking and report management preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), Microsoft Forms, Tableau, and Salesforce.
• Strong organizational skills with proven ability to manage multiple priorities in a deadline-driven environment.
• Excellent communication and interpersonal skills; able to interact with internal and external stakeholders.
• Highly accountable, detail-oriented, and adaptable to shifting priorities.
• Open to overqualified candidates within the proposed bill rate.

Interview Process

1. 30-minute interview with Hiring Manager
2. 60-minute interview with two additional team members

Application Deadline: All candidates must be submitted by Wednesday, 8/20 for review. Late submissions will not be considered.

• Broad administrative experience (not entry-level); experience in financial agreement tracking and report management preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), Microsoft Forms, Tableau, and Salesforce.
• Strong organizational skills with proven ability to manage multiple priorities in a deadline-driven environment.
• Excellent communication and interpersonal skills; able to interact with internal and external stakeholders.
• Highly accountable, detail-oriented, and adaptable to shifting priorities.
• Open to overqualified candidates within the proposed bill rate.