Job Description
Job Description
Position Title: Executive Secretary
Department: Administration
Reports to: Administrative Assistant
FLSA: Non-exempt
We are seeking an experienced and detail-oriented Executive Secretary to provide high-level administrative support to our Administration Department and Board of Directors. This role requires strong independent judgment, discretion, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
- Support the Board of Directors and CEO with scheduling, correspondence, and meeting coordination
- Record and transcribe meeting minutes for Board and management team meetings
- Manage conference room calendars, office supplies, and incoming/outgoing mail
- Draft emails, memos, and correspondence; maintain administrative files and shared portals
- Greet visitors, screen calls, and handle patient inquiries and complaints
- Coordinate staff travel and assist with special projects and data entry
Requirements:
- High School diploma required; Bachelor's degree in Business Administration preferred
- 4+ years of secretarial/clerical experience in an office setting
- Proficiency in Microsoft Office Suite; minimum 50 WPM typing speed
- Strong organizational, communication, and customer service skills
- Ability to manage multiple priorities and meet deadlines
Working Conditions: Indoor office/clinical environment; occasional lifting up to 25 lbs.