Office Administrative Assistant - Join Upstream Environmental LLC

Job Description

Job Description

We are seeking an Office Administrative Assistant

We are seeking a highly organized and detail-oriented professional to join our team as an Office Administrative Assistant combined with Permit Renewal responsibilities. In this dual role, you will be responsible for managing our SWQ permit renewal process, maintaining accurate records, and providing administrative support to ensure smooth day-to-day operations.

Responsibilities:

• Maintain and organize the current SWQ Permit Renewal Database.
• Update the Annual Permit Renewal Spreadsheet.
• Submit SWQ Permit Renewals with COH and HC.
• Track upcoming permit expirations and prepare for renewals.
• Coordinate renewal status, documentation, and permitting with customers.
• Create and correct renewal documents for customers as needed.
• Notify Inspectors when sites are ready for inspection or maintenance completion.
• Communicate with customers regarding permit renewal status, documentation, and maintenance reminders.
• Perform various administration duties.
• Manage SWQ Permit Renewals.
• Process incoming and outgoing mail.
• Answer phones and handle client inquiries.
• Update customer information forms and contract details in Salesforce.
• Manage office supplies and maintain inventory.
• Assist with permitting management and customer correspondence.
• Follow up on service agreements and update customer contact information.

Qualifications:

• Minimum of 2 years of administrative.
• Strong attention to detail and excellent organizational skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with CRM software (e.g., Salesforce) is preferred.
• Excellent written and verbal communication skills.
• Customer-focused attitude with a strong commitment to client satisfaction.

Company DescriptionUpstream Environmental LLC (www.upstreamenvironmentaltx.com) is a leading environmental services company dedicated to providing stormwater quality (SWQ) management solutions in The Woodlands, TX. We specialize in permit renewal, inspections, and pond maintenance services, ensuring our clients' compliance with local regulations and environmental standards.

Upstream Environmental is owned and operated in the State of Texas and takes pride in building a long and special relationship with our clients, providing a source of expertise and the ability to perform the maintenance required to keep them in regulatory compliance with The City of Houston, Harris County & Texas Commission on Environmental Quality.

Company Description

Upstream Environmental LLC (www.upstreamenvironmentaltx.com) is a leading environmental services company dedicated to providing stormwater quality (SWQ) management solutions in The Woodlands, TX. We specialize in permit renewal, inspections, and pond maintenance services, ensuring our clients' compliance with local regulations and environmental standards.\r\n\r\nUpstream Environmental is owned and operated in the State of Texas and takes pride in building a long and special relationship with our clients, providing a source of expertise and the ability to perform the maintenance required to keep them in regulatory compliance with The City of Houston, Harris County & Texas Commission on Environmental Quality.