Job Description
Job DescriptionJob Title: Administrative Assistant
Location: Lebanon, IN (Onsite)
Duration: 6 Months Contract
Job Summary:
We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive administrative support to multiple business partners at the site. The ideal candidate will coordinate cross-functional activities, manage schedules, and work collaboratively with internal teams and external vendors to ensure smooth business operations.
Key Responsibilities:
Meeting Coordination
- Maintain and proactively manage daily calendars for multiple business partners.
- Coordinate large and complex meetings across various locations.
- Schedule conference rooms, arrange equipment setup, and coordinate catering and materials as needed.
- Establish strong working relationships across departments to optimize scheduling and collaboration.
Travel & Expense Management
- Coordinate domestic and international travel arrangements (air, hotel, rental car).
- Manage passport and visa documentation for international travel.
- Process complex expense reports, including multi-currency transactions.
- Reconcile corporate and personal credit card expenses accurately and timely.
Administrative Support
- Create and edit documents, spreadsheets, and presentations.
- Maintain distribution lists, group lists, databases, and collaboration sites.
- Assist with recruiting coordination and site administrative tasks.
- Support pre-boarding and onboarding activities for new hires.
- Provide guidance to non-supported business partners on administrative processes.
- Attend meetings to understand business priorities and support needs.
- Serve as backup to other administrative assistants when required.
- Support special projects and additional administrative tasks as assigned.
Required Skills:
- Strong interpersonal and organizational skills.
- Excellent communication skills (written and verbal).
- Highly detail-oriented and proactive.
- Ability to adapt quickly to changing priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Skype).
Education Requirement:
- High School Diploma or GED required.